Payroll Assistant, Band 3

1 week ago

Gloucester, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time
Job Summary

We are seeking a highly organized and detail-oriented Payroll Assistant to join our team at Gloucestershire Hospitals NHS Foundation Trust. As a key member of our payroll team, you will be responsible for ensuring the accurate and timely processing of payroll data, maintaining compliance with NHS National terms and conditions of service, and providing exceptional customer service to our employees.

Main Responsibilities
  • Process payroll data, including starters, leavers, variations to contract, absence, overtime, and other allied data, to ensure employee records are correct and up to date.
  • Maintain proper and accurate records as per Statutory Regulations relating to the payroll function, ensuring the Department meets legal statutory obligations and internal audit requirements.
  • Use the ESR (Payroll System) computer system to produce accurate and punctual payments to employees of the Trust.
  • Apply and interpret the various NHS/Trust conditions of service to ensure correct payments are made.
  • Ensure adherence to the Standing Financial Instructions, Financial Procedures, and Service Level Agreements of the Trust.
  • Deal with queries from employees, Managers, and HR relating to payroll matters in a professional and timely manner.
  • Filing Payroll correspondence where appropriate to maintain up-to-date personal files.
  • Agree personal objectives in conjunction with the Payroll Team Leader, in accordance with the Trust's appraisal system.
  • Analyze Bank staff timesheets to reflect accurate allocation of expenditure.
  • Interpret previous service details and apply to Payroll System to maintain accurate records and pay staff correctly.
  • Scrutinize and verify computer output to ensure amended records are correct and meet audit requirements.
Person Specification
  • Qualifications
    • Essential
      • 4 GCSE's at Grades A - C including English and Mathematics or equivalent
    • Desirable
      • NVQ Level 2 or equivalent knowledge and experience in relevant area
  • Experience
    • Desirable
      • Knowledge of ESR (Oracle Based)
      • Knowledge of Payroll procedures and Statutory Regulations
      • Knowledge of NHS Terms and Conditions
      • Advance keyboard skills with ECDL or equivalent
  • Knowledge/ Skills
    • Essential
      • Strong communication, both written and verbal
      • Excellent organizational skills
      • Recent experience of handling administrative tasks
    • Desirable
      • Experience of working within a customer service environment
      • Experience of identifying solutions to problems
  • Additional Qualities
    • Essential
      • Experience of using Microsoft Office suite in particular, Word, Excel, and Outlook
    • Desirable
      • Demonstrate professionalism and objectivity
      • Be an effective team worker
      • Ability to prioritize own workload
      • Adaptable and flexible
      • Work accurately and meet deadlines

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