Office Facilities Coordinator

4 weeks ago

Peterborough, Peterborough, United Kingdom Tata Consultancy Services Full time

Are you ready to leverage your expertise in office management and administrative functions?

We present an engaging opportunity for you as Administrative and Facilities Specialist.

About Tata Consultancy Services: We are a purpose-driven transformation organization, grounded in our values. Our mission extends beyond merely assisting businesses in their technological evolution; we are committed to fostering significant changes for the communities and individuals we serve. Our clientele includes some of the most renowned brands both in the UK and globally. This role allows you to make a meaningful impact through innovative projects that require forward-thinking and leadership.

  • Become part of a dynamic team that will challenge you daily.
  • Collaborate closely with the administrative team.
  • Assist with administrative responsibilities and facility oversight.

Position Overview

As an Administrative and Facilities Specialist, you will oversee administrative tasks and facility management within the office environment. You will work alongside the administrative team, contributing to various functions including Health and Safety and Security protocols.

Your role will involve providing support to the executive assistant for the business unit, client directors, and operational teams. Occasional visits to the office may be required.

Primary Responsibilities:

  • Assist the executive assistant for the business unit, client directors, and operations teams.
  • Support reception tasks, including visa arrangements and travel logistics.
  • Ensure that facilities and workspaces are well-maintained and adequately supplied.
  • Manage finances and procurement within budgetary constraints, including raising purchase orders and invoices.
  • Act as Fire Marshall.
  • Contribute to Health and Safety initiatives, including reporting, organizing committee meetings, and ensuring compliance with policies.
  • Lead Health and Safety and environmental awareness campaigns.
  • Support the broader administrative team with security and access management.
  • Prepare and revoke access cards as necessary.

Your Qualifications

Essential Skills and Experience:

  • Proficient in office management; familiarity with MS Office Suite (Excel, Word, Teams).
  • Solid understanding of Health and Safety regulations along with strong administrative and facility management capabilities.
  • Excellent communication skills, both written and verbal, with a keen analytical mindset and commitment to quality.
  • Exceptional organizational skills paired with a proactive problem-solving approach.
  • A collaborative team player dedicated to achieving shared objectives.
  • Adaptability to embrace change for enhancing work quality and efficiency.

Benefits and Rewards

Tata Consultancy Services is recognized as a Top Employer in the UK and worldwide. Our competitive compensation packages include paid leave, pension contributions, private healthcare (including dental and optical), life insurance, income protection, and access to a laptop and mobile phone. Additional perks include a cycle-to-work scheme, exclusive gym membership discounts, favorable car leasing rates, and extensive training resources.

Diversity, Inclusion, and Wellbeing

At TCS, we are committed to fostering a culture of equity and belonging where everyone can thrive. Our diversity philosophy is encapsulated in the motto 'Inclusion without Exception'.

We offer a welcoming environment and numerous internal volunteering and social networks. Our diversity and inclusion initiatives encompass 12 employee networks, including those focused on LGBTQ+ & Allies, mental health, disability, and neurodiversity, along with various health and wellness programs and sports events.

We are committed to treating all applications equally, regardless of ethnicity, disability, gender identity, gender reassignment, age, sexual orientation, or beliefs.

If you require reasonable accommodations due to a disability or neurodiverse condition during the application process, please reach out to us with the subject line: "Reasonable Accommodation Request".

Embrace the opportunity to make a difference. Apply online today.

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