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Administrative Manager
2 months ago
Job Title: Administrative Manager
Company: GKR International
Job Type: Full-time
Location: Remote
Job Description:
Job Summary:
We are seeking an experienced Administrative Manager to join our team at GKR International. As an Administrative Manager, you will be responsible for providing administrative support to our directors and ensuring the smooth operation of our office.
Key Responsibilities:
- Administrative Support: Provide administrative support to our directors, including diary management, preparing reports, and setting agendas for meetings.
- Office Operations: Oversee daily office operations, ensuring a well-organized and efficient workplace.
- Guest Relations: Meet and greet guests, ensuring they receive a warm and professional welcome.
- Expense Management: Assist with tracking and managing company expenses, including invoicing using Sage.
- Document Management: Manage project administration, including planning applications, building regulations, contracts, and legal documents. Ensure all project files are current and easily accessible to the team.
- Filing System: Maintain a streamlined and efficient filing system for the office.
- Communication: Answer incoming calls, take messages, and liaise with suppliers, contractors, architects, and local authorities.
- Meeting Coordination: Coordinate meetings, book conference rooms, and ensure meeting rooms are prepared.
- Utility Management: Handle dealings with utility providers.
- General Office Duties: Perform general office tasks, including franking post and handling BACS payments and VAT returns.
- Travel Arrangements: Manage ad hoc travel arrangements for the team.
Requirements:
- Proven experience as an Administrative Manager or in a similar role, preferably within the property development or real estate sector.
- Strong organizational and multitasking abilities, capable of managing multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Experience with project management tools and software is advantageous.
- Basic understanding of finance procedures and strong data entry skills.
- Familiarity with property development processes and regulations is highly desirable but not essential.
- Confidence in dealing with suppliers and clients alike.
