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Executive Assistant to the Head of Community Integration

2 months ago

London, Greater London, United Kingdom Ministry of Justice Full time
Job Description

Job Summary

The Ministry of Justice is seeking an experienced Administrative Support Specialist to provide high-level administrative support to the Head of Community Integration. This is an exciting opportunity to join a dynamic team and contribute to the success of the organization.

Key Responsibilities

  • Diary Management
    • Manage the Head of Community Integration's diary, ensuring optimal time management and coordination of meetings and appointments.
  • Administrative Support
    • Provide a wide range of administrative support activities, including correspondence, document preparation, and data entry.
  • Communication
    • Act as the primary point of contact for the Head of Community Integration, responding to queries and directing them to relevant parties as needed.
  • Travel Arrangements
    • Arrange business travel and accommodation for the Head of Community Integration.
  • Minute Taking
    • Take minutes at senior management meetings and distribute them to relevant parties.
  • Event Coordination
    • Coordinate and collate meetings for internal and external attendees, booking rooms, arranging refreshments, and preparing materials.
  • Confidentiality
    • Deal with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times.

Requirements

  • Experience
    • Experience of managing the diary of a senior executive.
    • Experience of providing a wide range of administrative support activities.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to work effectively in a fast-paced environment.
    • Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
  • Education
    • NVQ Level 2 or equivalent in a relevant subject.

Working Arrangements

The Ministry of Justice offers a range of benefits, including annual leave, pension, and training opportunities. The successful candidate will be required to work in a hybrid environment, with a mix of office and remote work.

Eligibility

All candidates are subject to security and identity checks prior to taking up post.