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Protocol Management Associate

2 months ago

London, Greater London, United Kingdom Asian Infrastructure Investment Bank Full time
Protocol Management Associate
The Asian Infrastructure Investment Bank (AIIB) is a global development institution dedicated to financing sustainable infrastructure projects across Asia and beyond. Established in 2016, AIIB has expanded to include 109 member countries and is recognized for its robust capital base of USD100 billion and AAA credit rating. Our mission is to foster regional connectivity and promote green, technology-driven investments.

Role Overview:
The Protocol Management Associate plays a crucial role in overseeing and executing processes related to Shareholder Relations and Governance. This position requires independent judgment and decision-making, ensuring compliance with established protocols and governance standards.

Key Responsibilities:
  • Manage and implement comprehensive processes within the Protocol domain, ensuring uniformity and adherence to established standards across the organization.
  • Identify and resolve exceptions independently, utilizing past experiences and established precedents.
  • Coordinate and prepare for high-profile engagement events and official ceremonies, ensuring alignment with organizational standards and timelines.
  • Act as the primary liaison for communication with diplomatic missions and government entities of AIIB Members, facilitating high-level visits and ensuring expectations are met.
  • Provide expert protocol guidance to various departments, ensuring consistent application of protocol standards throughout the organization.
  • Collaborate with other teams during event preparation to define requirements, deliverables, and timelines, ensuring effective coordination and execution.
  • Organize and execute high-profile events and meetings, including the preparation of concept notes, official correspondence, briefing materials, and other essential documents.
  • Ensure the successful implementation of protocol arrangements for high-level meetings and ceremonial functions involving senior management.
  • Conduct evaluations of high-profile events and generate post-event reports that align with organizational standards and priorities.
  • Guide outsourced personnel in the effective execution of their responsibilities.

Qualifications:
  • A university degree in international relations, public administration, political science, or a related field is preferred.
  • Certification or training in protocol, diplomacy, or event management is advantageous.
  • A minimum of 3-5 years of experience in Protocol, high-level event management, executive office, or diplomatic missions.
  • Exceptional communication skills, both written and verbal, with the ability to engage effectively with a diverse range of stakeholders.
  • Strong organizational and project management capabilities, adept at managing multiple tasks and meeting tight deadlines.
  • Detail-oriented with robust analytical skills to critically assess processes and events.
  • Excellent cross-cultural communication and diplomatic skills.
  • Strong attention to detail.
  • Ability to mentor and guide junior staff.
  • Proficient verbal and written communication skills in English.

AIIB is committed to fostering diversity, transparency, and inclusion. We believe that our strength lies in a team with diverse skills, experiences, and abilities selected through a merit-based competitive process. We actively encourage applications from individuals regardless of nationality, religion, gender, race, disability, or sexual orientation.
Join AIIB in its mission to enhance sustainable infrastructure investments and improve social and economic outcomes across Asia and beyond.