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Executive Personal Assistant

3 months ago

London, Greater London, United Kingdom Corecruitment Full time

Private Personal Assistant – Knightsbridge, £42,000

Position Overview:

COREcruitment is seeking a dedicated Private Personal Assistant with HR responsibilities to provide essential support to senior management. This pivotal role requires a proactive individual who can manage a variety of tasks efficiently, ensuring that executives can focus on their core responsibilities.

Key Responsibilities:

  • Manage all administrative tasks and correspondence efficiently.
  • Supervise household staff and coordinate their schedules.
  • Organize travel arrangements, including reservations and accommodation research.
  • Maintain basic Excel ledgers and bookkeeping, ensuring accurate tracking and recording.
  • Handle personal errands as needed.
  • Oversee household purchases and returns, including credit card reconciliation.
  • Assist in planning events and gatherings.
  • Develop and implement systems to enhance workflow efficiency.
  • Utilize calendars and diaries to manage appointments and activities.
  • Conduct personal shopping for the principal(s), both in-person and remotely.
  • Manage online shopping tasks.
  • Respond to all forms of correspondence, including phone calls, emails, and letters.
  • Schedule appointments and maintain organized diary entries.
  • Set reminders for meetings and important tasks.
  • Coordinate travel and hotel bookings.
  • Collaborate with other staff members and external clients.
  • Support recruitment efforts and general HR functions, including procedural management and record-keeping.
  • Assist in drafting job descriptions, scheduling interviews, and onboarding new employees.

Essential Skills and Qualities:

  • Exceptional attention to detail to ensure seamless operations.
  • Ability to manage multiple projects and adhere to tight deadlines.
  • Capability to prioritize effectively in a fast-paced environment.
  • Friendly demeanor combined with professionalism and discretion.
  • Adaptability to a dynamic and frequently changing work environment.
  • Availability as required for the role.

Candidate Profile:

The ideal candidate will possess several years of experience in a similar capacity, a clean DBS, and an understanding of the commitment required when the family is present.

Additional Requirements:

  • Professional appearance is essential.
  • Non-smoker preferred.
  • Flexibility in working hours and days is required.