Executive Personal Assistant

2 weeks ago

London, Greater London, United Kingdom Chace People Full time
Job Title: Executive Personal Assistant

The Chace People team is seeking an accomplished and experienced Executive Personal Assistant to support multiple Principals in a private single-family office.

Key Responsibilities:
  • Manage principals' diaries, including scheduling, appointments, and complex bookings.
  • Create and maintain databases, inventory lists, and other administrative systems.
  • Conduct research, gather information, and negotiate as needed.
  • Oversee household staff, including handymen and drivers, and coordinate with office staff to ensure smooth operations.
  • Manage online transactions, reservations, and event planning.
  • Run errands, including shopping, laundry, collections, returns, and sourcing gifts.
  • Handle corporate tasks when required, maintaining accurate files and records.
  • Be flexible to travel and perform additional tasks as requested by the Principals.
Requirements:
  • Ideally you will come with at least 5 years of experience in a similar role, preferably working with HNW individuals or families.
  • Highly organised with great attention to detail.
  • Professional, responsible, trustworthy, and discreet.
  • Flexible with a positive, can-do attitude.
  • Excellent time-management skills and ability to manage multiple tasks simultaneously.
  • Strong communication and interpersonal skills.
  • Tech-savvy, with proficiency in Mac, Windows, and MS Office.
  • Able to work on your own initiative and handle confidential information.
  • A driving license is preferred.

The position is based on-site at the Family Office in Central London. The role demands a hands-on approach, with no task being too large, or too small.

Please submit your application through our secure ChacePortal. We respect your privacy; all applications and inquiries will be treated with the highest level of confidentiality.

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