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Fleet Operations Manager

2 months ago


Ipswich, Suffolk, United Kingdom OCS Group Full time
{"Role Overview": "We are seeking a highly skilled Fleet Administrator to join our team at OCS Group in Ipswich. As a key member of our Fleet department, you will be responsible for administering the day-to-day requirements of the team, working closely with internal and external stakeholders to provide exceptional service delivery to the wider OCS business.", "Key Responsibilities": "
\tFunctional
\t\\u2022 Keeping accurate records of vehicles coming into and exiting the business using internal Fleetwave system.
\t\\u2022 Updating and monitoring driver license checking system, ensuring new starters are captured prior to driving and leavers are removed from the system inline with legal requirements.
\t\\u2022 Keeping accurate records of driver records and vehicle allocations.
\t\\u2022 Managing grey fleet insurance through company system.
\t\\u2022 Updating and managing tolls and congestion zone records and charges.
\t\\u2022 Dealing with penalty charge notices and notices of intended prosecutions.
\t\\u2022 Raising purchase order numbers and goods receiving notes.
\t\\u2022 Dealing with external suppliers for repair and maintenance of vehicles.
\t\\u2022 Monitoring and resolving queries through shared fleet inbox.
\t\\u2022 Monitoring and reporting on hire vehicle usage.
\t\\u2022 Administration of telematics and tracking system.
\t\\u2022 Monitoring and updating accident management process.
\t\\u2022 Arrange collections and deliveries of vehicles.
\t\\u2022 Onboarding and offboarding new members of staff onto company systems.
\t\\u2022 Monitoring fuel card usage, order and cancel cards as and when required.
\tGeneral
\t\\u2022 Avoid conflict of interests between personal interests and the interests of the UK & Ireland group.
\t\\u2022 Exercise independent judgment, reasonable care, skill and diligence when carrying out their duties.
\t\\u2022 Act in good faith and promote the long-term success of each company within the UK & Ireland group for the benefit of all members and wider stakeholders.
\t\\u2022 Adhere to and promote the UK & Ireland group's policies on equality & diversity, information security, health and safety and data protection in the performance of their duties and the management of the departmental functions reporting into them.
\t\\u2022 Support and promote the UK & Ireland group's sustainability plans and policies, including the Carbon Management Plan, and carry out duties in a resource effective way, recognizing the shared responsibility of minimizing negative environmental impacts wherever possible.
", "About You": "We are looking for a highly skilled and experienced Fleet Administrator to join our team. The ideal candidate will have a strong background in a senior fleet management role, excellent leadership skills, and the ability to work under pressure. They will also have excellent verbal and written communication skills, strategic planning skills, and a high level of integrity and dependability.
\tCore Expectations
\t\\u2022 Show flexibility in working arrangements to ensure that a high level of service is delivered.
\t\\u2022 Self-motivated and able to work effectively in a fast-paced environment
\t\\u2022 Have a positive and focused attitude when dealing with all colleagues
\t\\u2022 Be able to take personal responsibility
\t\\u2022 Have a flexible and positive attitude towards work
\t\\u2022 Be keen to continuously improve own learning and development
\t\\u2022 Support and embed the UK & Ireland group's corporate values.
\t\\u2022 Can-do attitude and promotion of supportive culture
"}