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Corporate Travel Manager

2 months ago

Westhill, Aberdeenshire, United Kingdom aaa consulting Full time
Position Overview

As a Travel Coordinator at aaa consulting, you will play a crucial role in managing and facilitating travel arrangements for our employees. Your expertise will ensure that all travel needs are met efficiently and effectively.

Key Responsibilities
  • Travel Arrangement Management: Collaborate with the client's travel supplier to identify and secure cost-effective travel options, including flights, accommodations, and transportation.
  • Purchase Order Compliance: Ensure that all travel and accommodation bookings are accompanied by approved purchase orders.
  • Travel Advisory: Provide guidance to employees regarding travel policies, visa requirements, and necessary documentation.
  • Itinerary Preparation: Create and distribute comprehensive travel itineraries that include essential details such as flight schedules, hotel bookings, car rentals, and meeting agendas.
  • Accuracy Assurance: Verify that all travel arrangements align with the preferences and requirements of the travelers.
  • Travel Compliance: Ensure that all travelers meet necessary travel requirements, including visa clearances and vaccination status, in collaboration with immigration advisors.
  • Invoice Management: Oversee the tracking and reconciliation of invoices to maintain compliance with company policies and budgetary limits.
  • Issue Resolution: Assist employees in addressing any travel-related challenges or emergencies, such as flight cancellations or lost luggage.
  • Travel Profile Maintenance: Maintain and update employee travel profiles in coordination with the client's travel supplier, ensuring all relevant information is accurate and secure.

This role is essential in supporting our employees' travel needs while ensuring compliance with company policies and enhancing overall travel experiences.