Office Administrator

3 days ago

City of Westminster, Greater London, United Kingdom VWA (Victoria Wall Associates) Full time

Job Summary: We are seeking an experienced Office Manager to support the ongoing expansion of our London office. As a key member of our team, you will be responsible for overseeing the day-to-day operations of the office, ensuring a smooth and efficient work environment.

Key Responsibilities:

  • Administrative Support: Provide administrative support to the team, including managing meeting rooms, supervising receptionists, and enhancing the visitor experience.
  • Health and Safety: Oversee health and safety protocols, ensuring compliance with company policies and procedures.
  • Office Management: Serve as the primary contact for all building and office-related issues, including maintenance and repairs.
  • Relationship Management: Maintain and manage relationships with office suppliers, ensuring timely and cost-effective delivery of services.
  • Financial Management: Oversee a portion of the office budget, ensuring effective financial management and control.
  • Staff Engagement: Actively engage in staff engagement and organize events for the London team, promoting a positive and inclusive work environment.
  • Onboarding: Lead the onboarding process for new employees, ensuring a smooth transition into the company.
  • Administrative Tasks: Coordinate basic administrative tasks with HR and payroll, ensuring timely and accurate completion.
  • Project Support: Provide ad-hoc support for global projects, such as the annual offsite event, ensuring seamless execution.

Requirements:

  • Administrative Experience: Proven experience in an administrative role, including people management and budgeting.
  • Technical Skills: Proficiency in basic Excel, digital literacy, and comfort with VC systems and basic technology.
  • Soft Skills: Calm and resilient under pressure, discreet and respectful of confidentiality, adaptable to last-minute changes, autonomous and proactive, sociable and confident, excellent listener, and strong team player.

What We Offer:

  • Generous Annual Leave: A generous number of days for annual leave per year.
  • Daily Lunch Contribution: A daily lunch contribution.
  • Generous Pension Contribution: A generous pension contribution.
  • Annual Discretionary Bonus: An annual discretionary bonus.
  • Regular Team Events: Regular team events.

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