Executive Assistant to C-Suite

4 weeks ago

London, Greater London, United Kingdom Staycity Group Full time
Job Summary

We are seeking an experienced Executive Assistant to join our team in London. As a key member of our C-Suite support team, you will play a vital role in ensuring the smooth operation of our executive team. Your expertise in managing schedules, coordinating travel, and overseeing communication will be essential in maintaining an efficient office environment.

Key Responsibilities
  • Manage complex schedules for directors, ensuring appointments and meetings are well-coordinated.
  • Arrange all travel logistics, including booking flights, accommodations, and creating detailed itineraries.
  • Prepare, review, and edit correspondence, communications, presentations, and other key documents.
  • Organise and prepare for meetings by gathering necessary documents and managing logistical details.
  • Record minutes during meetings and diligently follow up on action items.
  • Act as a liaison between C-Suite and internal/external stakeholders, fostering clear and respectful communication and collaboration.
  • Assist in planning and executing various projects and special initiatives.
Competencies / Skills
  • Minimum of five years experience of working in a senior executive assistant role supporting C-suite level.
  • Ability to organise multiple projects at once and prioritise your work with a detail-oriented focus.
  • Demonstrates resilience in the face of sometimes challenging circumstances and high demands.
  • Outstanding verbal and written communication skills.
  • Proficiency with Microsoft Office and video conferencing tools.
  • High level of professionalism and discretion.
  • Strong interpersonal skills and the ability to build relationships with stakeholders.
Additional Requirements
  • Flexibility to work outside normal business hours when necessary.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Experience in Hotel and/or Design is desirable but not essential.
  • Experience with project management tools and software is a plus.

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