Executive Assistant to C-Suite

3 weeks ago

London, Greater London, United Kingdom Ocorian group Full time
Job Title: Executive Assistant to C-Suite

We are seeking a highly skilled and experienced Executive Assistant to provide support to our C-Suite team. As an Executive Assistant, you will be responsible for providing administrative support to our senior executives, ensuring the smooth operation of their daily activities, and contributing to the success of our organization.

Key Responsibilities:
  • Diary Management: Manage complex and ever-changing diaries for executive stakeholders, ensuring timely and efficient scheduling of meetings, appointments, and events.
  • Travel Arrangements: Coordinate and arrange internal and external meetings, lunches, workshops, and offsite events, including travel arrangements and itineraries.
  • Documentation and Communication: Produce and amend documentation, memos, and schedules, as well as draft and send emails on behalf of the C-Suite.
  • Expense Claims and Leave Requests: Process expense claims and approve leave requests, ensuring timely and accurate processing.
  • Special Projects: Work closely with the executives on special projects and undertake special assignments as required.
Requirements:
  • 3+ years of Executive Assistant experience, ideally in a financial services environment.
  • Strong time management skills and the ability to multitask and prioritize.
  • Confident user of key IT packages, including Word, Excel, PowerPoint, and Outlook.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and ability to build friendly professional relationships.
  • Professionalism and strict confidentiality between the C-Suite and the rest of the business.
What We Offer:
  • Annual Salary Reviews.
  • Pension.
  • Private medical insurance.
  • Life assurance.
  • Income protection & Critical illness.

We are an equal opportunities employer and welcome applications from all qualified candidates. If you are a motivated and experienced Executive Assistant looking for a new challenge, please submit your application.

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