Events Coordinator

1 month ago

Norwich, Norfolk, United Kingdom Earlham Institute Full time
Job Title: Events Administrator

About the Role:

The Earlham Institute is seeking an experienced and self-motivated Events Administrator to support the training programme portfolio and other events. The successful candidate will be responsible for planning and operational running of the logistics and administrative aspects of organising events of various sizes.

Key Responsibilities:

  • Support the training programme portfolio and other events, including planning and operational running of the logistics and administrative aspects.
  • Set up registration forms for events and monitor registrations.
  • Raise invoices and monitor payments, working closely with the finance team.
  • Be the first point of contact for the team, monitor a shared inbox, and respond to general enquiries, liaise with event participants and other stakeholders.
  • Coordinate the collection of feedback and statistics, monitoring of events, and ensuring evaluations and feedback are collected following a precise and comparable structure.
  • Attend and support the smooth running of events on-site or online where cover or extra support is required.

About You:

We are looking for an experienced, self-motivated individual with qualifications or relevant administration experience. You will be a pro-active person with a high attention to detail, have a strong customer focus, and professional attitude. You will be highly organised, approachable, and clear in your communication, both written and orally.

The successful candidate will be competent with computers, quick to learn, and have the ability to think on their feet providing solutions to any issues arising. Due to the nature of the role, you will be able to work independently as well as part of a team. Some out of hours work or adjustment to usual working pattern may be required for running of events, with plenty of notice.

Working Arrangements:

This is a 20 hour per week role, and the preferred working pattern is across four days. However, other working patterns will be considered, where this provides sufficient cover for the training and events team.

Salary and Benefits:

Salary on appointment will be within the range £22,011 to £24,000 per annum, pro-rata depending on qualifications and experience. This is a part-time post offered for two years initially with potential for extension.

Equality and Diversity:

The Earlham Institute is a Disability Confident employer and guarantees to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.

How to Apply:

Please note that this post does not meet UKVI requirements to provide visa sponsorship. The closing date for applications will be 1 July 2024.

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