Events Coordinator
1 month ago
About the Role:
The Earlham Institute is seeking an experienced Events Manager to join our team on a part-time basis. As an Events Manager, you will be responsible for the smooth delivery of our training programme portfolio, including managing logistics, coordinating with teaching faculty, and ensuring the successful execution of events.
Key Responsibilities:
- Manage the training programme portfolio and other events, ensuring timely and efficient delivery.
- Coordinate with teaching faculty to plan and facilitate events, including setting meeting agendas and drafting content for event webpages.
- Oversee the operational running of events, including managing logistics, coordinating with vendors, and ensuring compliance with institute policies.
- Collect and analyze statistics, monitor event performance, and ensure evaluations and feedback are collected and acted upon.
- Coordinate post-course evaluation meetings with teaching faculty, including sharing delegate feedback and facilitating discussions for course redevelopment.
- Attend and oversee the smooth running of events on-site, hosting and managing virtual delegates as applicable.
- Produce budget forecasts and monitor event budgets, ensuring financial compliance and transparency.
- Welcome faculty and participants, acting as host at the registration desk onsite, and/or organizing and running pre-course welcome meetings as appropriate for virtual events.
- Support the training programme with IT requirements, including managing virtual attendees via Zoom and providing on-site troubleshooting and support.
About You:
We are looking for an experienced, self-motivated individual with qualifications or relevant experience in events management. You will be a proactive person with a high attention to detail, enjoy meeting people, and have a strong customer focus and professional attitude.
You will be competent with computers, quick to learn, and ideally have experience in events management software. You will be highly organized, approachable, and clear in your communication, both written and orally. Due to the nature of the role, you will be able to work independently as well as part of a team and some out-of-hours work will be required.
What We Offer:
Salary on appointment will be within the range £27,750 to £30,500 pro-rata, per annum depending on qualifications and experience. This is a part-time maternity cover post expected to last for 14 months, which could be shorter or longer depending on when the absent employee returns to work. The position is offered as 30 hours, with the normal working days expected to be Tuesday-Friday. There is some possibility of an uplift in the hours to full-time.
We are a Disability Confident employer and guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy. We encourage all qualified candidates to apply and welcome early applications as we reserve the right to close this advertisement early depending on the volume of applications received.
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