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Administrative Assistant

2 months ago

Wellingborough, Northamptonshire, United Kingdom Belkin International Full time
Job Description

Role Summary

The Accounts Payable Clerk is responsible for providing financial and administrative services to ensure effective, efficient, and accurate financial and administrative operations.

This role reports to the Accounts Payable Manager and is responsible for providing financial, administrative, and clerical services, including processing and monitoring vendor payments, ensuring all applicable invoices received are recorded accurately and paid promptly, and providing support and services to the Regional Accounting department.

The successful candidate will be responsible for:

  • Providing financial and administrative support to the Regional Accounting department
  • Processing and monitoring vendor payments
  • Ensuring all applicable invoices received are recorded accurately and paid promptly
  • Providing support and services to the Regional Accounting department
  • Main contact to handle Accounts payable queries from vendors and businesses on a daily basis and solve queries in a timely manner
  • Keying/matching Stock invoices onto Oracle ERP System
  • Keying/coding Miscellaneous invoices onto the Oracle ERP System
  • Ensuring Stock invoices are recorded onto the system within 3 Days of arrival
  • Liaising with Purchasing/Warehouse on Stock query resolution
  • Filing/Scanning/Statement Reconciliations
  • Examining system hold reports and dist.- variances for items in Oracle
  • Preparation of Vendor Payments runs via Oracle
  • Statement Reconciliations
  • Obtaining Authorizations for Invoices
  • Providing cover for other members of the accounts payable team
  • Accurate entering of P&A invoices onto Log for upload
  • Provide detailed explanation for overdue invoices on ledger
  • Complete set AP targets before month end close

Key Responsibilities

  • Providing financial and administrative support to the Regional Accounting department
  • Processing and monitoring vendor payments
  • Ensuring all applicable invoices received are recorded accurately and paid promptly
  • Providing support and services to the Regional Accounting department
  • Main contact to handle Accounts payable queries from vendors and businesses on a daily basis and solve queries in a timely manner
  • Keying/matching Stock invoices onto Oracle ERP System
  • Keying/coding Miscellaneous invoices onto the Oracle ERP System
  • Ensuring Stock invoices are recorded onto the system within 3 Days of arrival
  • Liaising with Purchasing/Warehouse on Stock query resolution
  • Filing/Scanning/Statement Reconciliations
  • Examining system hold reports and dist.- variances for items in Oracle
  • Preparation of Vendor Payments runs via Oracle
  • Statement Reconciliations
  • Obtaining Authorizations for Invoices
  • Providing cover for other members of the accounts payable team
  • Accurate entering of P&A invoices onto Log for upload
  • Provide detailed explanation for overdue invoices on ledger
  • Complete set AP targets before month end close

Requirements

  • Experience with ERP software (Oracle experience an advantage)
  • Working knowledge of MS Suite (Word, Excel, and Outlook)
  • Time management skills
  • 2 to 3+ years' experience in Accounts Payable

About Belkin International

Belkin International is a leading global consumer electronics company that designs, manufactures, and markets a wide range of innovative products. We are committed to creating unique and rewarding consumer experiences and are looking for talented individuals to join our team.

We offer a collaborative and dynamic work environment, where everyone is committed to succeeding - for the team, for themselves, and for the business. We are passionate about innovation and are always looking for new and creative ways to solve problems and improve our products and services.

We are an equal opportunities employer and are committed to diversity and inclusion in the workplace. We maintain a drug-free workplace and are committed to providing a safe and healthy work environment for all employees.