Senior Leadership Administrator
3 hours ago
TPP Recruitment is seeking a highly skilled Senior Leadership Administrator to join our client's Cases Unit. As a key member of the team, you will provide senior administrative support, ensuring the smooth operation of casework.
Key Responsibilities:- Manage and organise case documents, including tracking, retrieval, and organisation of casework materials.
- Coordinate meetings, facilitate communication with legal teams, and assist in casework activities.
- Maintain and improve the Unit's document management system.
- Manage and update key logs, including Excel spreadsheets, to support ongoing Unit activities.
- Keep detailed records of all communications related to the Inquiry and ensure the Unit is regularly updated.
- Attend meetings with key stakeholders, taking and distributing accurate notes.
- Coordinate with third parties, such as tribunals, witnesses, and legal representatives, to ensure the smooth progression of cases.
- Schedule and organise meetings for the Unit, including internal meetings and external sessions with stakeholders.
- Take and distribute minutes from meetings with legal advisors, barristers, and other external contacts.
- Handle inquiries via the central mailbox, draft correspondence, and manage routine telephone inquiries.
- Process invoices and purchase orders and maintain financial records using the organisation's finance system.
- Assist in managing incoming communications and provide general support for the Unit, ensuring smooth day-to-day operations.
- Proven administrative experience, including managing mail, handling correspondence, drafting letters, managing records, and responding to telephone inquiries.
- Experience working in a regulatory, public service, or comparable sector, ideally within a professional body related to the legal profession.
- Familiarity with the legal profession or legal training, particularly understanding regulatory frameworks and case management processes.
- Experience updating databases and preparing case bundles.
- Knowledge of financial processes, such as invoicing and reconciliation.
- Proficiency in IT, particularly Microsoft Office (Word, Excel, Outlook).
- Ability to work independently and manage tasks without supervision.
Salary/rate: £19 per hour
Hybrid (1 day per week in office)
Temporary
Full Time
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