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Administrative Support Specialist

3 months ago

Roslin, Midlothian, United Kingdom Venesky Brown Full time
Position Overview

Venesky-Brown is seeking to engage an Administrative Support Specialist to join a public sector organization. This role is designed for part-time engagement, offering a flexible work arrangement that combines remote and in-office responsibilities.

Key Responsibilities:

  • Asset and Information Management: Ensure comprehensive documentation and maintenance of organizational systems, processes, and tools. This includes the establishment and upkeep of asset registers, archiving datasets from research projects, and managing project databases.
  • Project Assistance: Collaborate with the team lead to facilitate budgeting and staffing processes. Ensure compliance with financial and procurement requirements by coordinating project budget details and processing invoices efficiently.
  • Communication Support: Partner with the communications team to enhance the visibility of project initiatives through various outreach efforts. Maintain project webpages with current information and assist in proofreading communications and outputs.
  • Planning and Engagement: Provide administrative support for team workshops, stakeholder meetings, and community engagement activities. Assist in documenting meeting minutes and tracking action items.

Essential Qualifications:

  • Strong interpersonal abilities.
  • Proficient analytical and problem-solving skills.
  • Advanced IT skills with a proficiency in digital tools.
  • Exceptional verbal and written communication capabilities.
  • Outstanding organizational skills with the ability to prioritize tasks effectively.
  • Commitment to completing tasks and seeking improvements proactively.
  • Literacy Level 2 qualification or equivalent experience.
  • Numeracy Level 2 qualification or equivalent experience.

Preferred Qualifications:

  • Experience in financial management.
  • Background in project management.
  • Prior experience in a research or analytical environment is advantageous.
  • Familiarity with reference management software such as Mendeley, Endnote, or Zotero.

If you are interested in exploring this opportunity further, please reach out for more information.