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Executive Personal Assistant

3 months ago

London, Greater London, United Kingdom Corecruitment Full time

Private Personal Assistant – Knightsbridge, £42,000

Position Overview:

COREcruitment is collaborating with a distinguished client seeking a Private Personal Assistant who will also handle some HR responsibilities. This pivotal role is designed to deliver exceptional PA support to executive and senior management, ensuring they can effectively manage their duties and engagements.

Key Responsibilities:

  • Facilitating all administrative tasks and correspondence
  • Supervising household staff and coordinating their schedules
  • Organizing travel arrangements, reservations, and accommodation research
  • Maintaining basic Excel ledgers and bookkeeping, including tracking expenses
  • Managing personal errands as required
  • Overseeing household purchases and reconciling financial accounts
  • Assisting in event organization
  • Establishing systems and procedures to enhance workflow efficiency
  • Utilizing calendars and diaries to coordinate all activities and appointments
  • Conducting personal shopping for the principal(s), both in-person and remotely
  • Managing online shopping tasks
  • Handling all forms of correspondence, including phone calls, emails, and letters
  • Scheduling appointments and organizing diary entries
  • Setting reminders for meetings and important tasks
  • Arranging travel and hotel accommodations
  • Collaborating with other staff members and external clients
  • Supporting recruitment efforts and general HR tasks, including procedural management
  • Assisting with the recruitment process, including drafting job descriptions and onboarding new personnel.
  • Supporting general HR functions, including managing work processes and maintaining employee records.

Essential Skills and Qualities:

  • Meticulous attention to detail to ensure seamless operations
  • Capability to manage multiple projects and adhere to tight deadlines
  • Ability to work efficiently, multitask, and prioritize effectively
  • Friendly demeanor with a focus on discretion and professionalism
  • Adaptability to a dynamic and fast-paced environment
  • Availability as required by the role

Candidate Profile:

A strong candidate will possess several years of experience in a comparable role, a clean DBS, and an understanding that all teams must operate until the family departs when in residence.

Additional Requirements:

  • Must present a professional appearance
  • Non-smoker preferred
  • Flexible working hours and days are essential.