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International Mobility Program Coordinator

2 months ago

Chelmsford, Essex, United Kingdom Brooks Automation Full time

Overview

The International Mobility Program Coordinator will manage all aspects related to Brooks Automation assignees and our mobility partners, with a primary emphasis on assignments in Malaysia.

Core Responsibilities:

Main Point of Contact and Coordination: Act as the primary liaison alongside Brooks Regional HR Business Partner, Talent Acquisition, and Total Rewards. Collect necessary information and requirements regarding the assignee's home and host locations. Organize and oversee all details relevant to the relocation and assignment. Assignee Assistance: Serve as the principal contact for relocation services with Sterling Lexicon. Support assignees with visa procedures through TPV (Sterling Lexicon or Shearn Delamore), including document collection and deadline management. Facilitate tax-related assistance with Vialto for hypothetical tax calculations and submissions. Assignment Oversight: Ensure all assignment-related tasks are coordinated from initial engagement to settling-in services, even though Sterling Lexicon manages the relocation. Collaborate with assignees to ensure necessary action items are identified and deadlines are adhered to. Visa and Immigration Management: Conduct preliminary assessments of cases, including a review of the completed initiation form (intake questionnaire) and supporting documents. Provide potential immigration options based on the completed initiation form. Schedule conference calls with the assignee and HR to determine the most appropriate immigration pathway. Supply a clear documentation checklist, process outline, and timelines to the assignee and HR. Assist in document collection and provide ongoing support throughout the application process. Prepare and submit applications to the relevant authorities, including drafting necessary forms, scheduling appointments, and covering government fees (where applicable). Arrange priority processing if required and available. Monitor application statuses and provide regular updates to the assignee and HR. Assist with post-arrival processes such as obtaining residence permits and local police registration (if necessary). Keep HR informed of renewal dates.

Brooks Automation is dedicated to promoting a diverse and inclusive workplace and proudly acts as an equal-opportunity employer. We welcome all qualified candidates regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected characteristics.

Diversity enhances our innovative capabilities and strengthens our ability to serve our customers and communities effectively. At Brooks Automation, we celebrate the unique experiences and perspectives each individual brings, believing they are essential to our collective success. Join us in fostering a workplace where every team member is valued and can thrive.

For applicants with disabilities requiring accommodations, please reach out to discuss your needs.

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