Company Secretarial Administrative Assistant

2 months ago

Guildford, Surrey, United Kingdom RSM Full time

**Job Summary**

RSM is seeking an experienced Company Secretarial Administrative Assistant to provide administrative and technical support to the Corporate Secretarial team.

**Key Responsibilities**

  • Provide administrative support to the Corporate Secretarial team, including raising fee notes, Companies House filing, and ensuring client compliance with the Companies Act 2006.
  • Assist with client take-on procedures, recording client opportunities, gathering information on prospective clients, completing client engagement and acceptance program records, and preparing engagement letters.
  • Sort and distribute client and departmental post.
  • Maintain the Corporate Secretarial team's filing system, filing post, and original documentation, creating file boxes, and labeling files.
  • Clear historic files relating to client companies that have been dissolved, transferred to new advisers, or placed in liquidation, including preparation of disengagement letters, collating statutory books and records, and complying with RSM's policies and procedures regarding document retention and destruction.
  • Undertake basic Company Secretarial tasks under supervision, including preparation of board minutes, resolutions, and forms, and submission of documents to Companies House and HMRC Stamp Office.
  • Assist with the maintenance of clients' statutory registers on Diligent Entities, our dedicated Company Secretarial database.
  • Ensure tasks are performed accurately and by the required deadlines.
  • Communicate any problems in complying with instructions immediately to more senior personnel.
  • Actively seek feedback on work once it has been reviewed.
  • Record time spent daily and ensure that time charged is consistent with the proper performance of the work.
  • Develop technical knowledge through appropriate reading and courses.
  • Comply with RSM policies and procedures at all times.
  • Other ad hoc tasks as requested.

**Personal and Professional Qualities**

  • Education to at least A Level standard or equivalent, with at least grade B GCSE Level English Language and Maths.
  • Strong oral and written communication skills.
  • Strong IT skills, particularly Microsoft Word, PowerPoint, and Excel.
  • Ability to work on one's own initiative and as part of a team.
  • Good organisational and time-management skills.
  • Ability to work under pressure.
  • Flexibility and adaptability.
  • Preferably an interest in Company Law, Company Secretarial Practice, or Anti-Money Laundering legislation.

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