Site Operations Coordinator

2 months ago

Bridgwater, Somerset, United Kingdom Joseph Gallagher Limited Full time
{"Key Responsibilities": "

Site Induction Management:

  • Register new employees, assist in form completion, and update profiles.
  • Coordinate with clients for profile review and approval.
  • Ensure staff attend inductions, manage profile transfers, and update expiries.
  • Handle Access Card requests for new, missing, or damaged cards.
  • Complete offer forms for HR once manager approval is obtained.

Safety Critical Medical Coordination:

  • Check staff availability for medical appointments.
  • Book appointments and send confirmations.
  • Obtain medical results and upload to relevant sites.
  • Prepare and send purchase orders to medical centers.

Safety Glasses Prescription Processing:

  • Liaise with Health & Safety for prescription requests and distribute to staff.

Friday Pack Responsibilities:

  • Prepare and take Minutes of Meeting.
  • Update Weekly Tab Scoring and compile reports for clients.

Onboarding New Starters:

  • Assist new employees post-induction with site directions and contract management.
  • Handle pre-employment questionnaires and verify necessary documents.

Holiday Management:

  • Issue and track holiday forms.
  • Maintain individual holiday records and assist staff with holiday-related queries.

Timesheet & Payroll Support:

  • Address payroll queries and assist in timesheet preparation.
  • Process lodging applications and documentation.

General HR Assistance:

  • Support staff with required documents and communicate with HR on staff updates.
  • Maintain attendance and absence records.

Training Coordination:

  • Communicate training details to attendees and maintain tracking lists.

Administrative Duties:

  • Prepare daily and weekly reports.
  • Manage contract copies, reference letters, and update requests.

Gate Access and Issues:

  • Address gate access concerns and manage visitor pass requests.
"}

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