Office Operations Coordinator

2 months ago


Great Yarmouth, Norfolk, United Kingdom CLARKSON PLC Full time
Job Summary

The Administration Apprentice will play a pivotal role in supporting the team in carrying out daily office administrative tasks to ensure the smooth operation of the office. This role would suit someone who is self-motivated, highly organized, and proactive, who enjoys being a valued member of the team.

Key Responsibilities
  • Customer Service
    • Respond to customer inquiries with a courteous and professional demeanor, ensuring accurate messages are passed on to the relevant personnel.
    • Field and handle customer queries in a timely and efficient manner.
  • Administrative Support
    • Prepare and distribute documents via email.
    • Manage and maintain accurate filing and scanning systems.
    • Assist with the preparation of reports as required.
    • Contribute to data input duties and stock counting.
    • Maintain accurate attendance records.
    • Coordinate company vehicle servicing, maintenance, and repairs, including insurance claims.
    • Order office supplies and materials.
    • Perform additional duties as required to meet the needs of the business.
    Requirements
    • Drive and Motivation
      • Demonstrate drive and self-motivation, with a desire and commitment to succeed, deliver excellence, and make positive change.
    • Relationship Building
      • Develop strong relationships with colleagues and stakeholders, with excellent interpersonal skills and the ability to quickly build rapport.
    • Collaboration
      • Work collaboratively with others across diverse backgrounds to share information, develop skills, and deliver results.
    • Resilience
      • Demonstrate resilience and adaptability in a fast-paced environment.
    • Problem-Solving
      • Apply smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.
    • Professional Integrity
      • UpHold professional integrity and respect for company values.
    • Additional Requirements
      • Previous office administration or work experience is advantageous.
      • Excellent communication skills (verbal and written).
      • Self-motivated and highly organized, with the ability to multitask and work to tight deadlines.
      • High focus on accuracy and attention to detail.
      • Proactive and able to use initiative.
      • Team player with a flexible approach.
      • Proficient in MS Office (Outlook, Word, Excel).


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