Office Operations Coordinator
2 months ago
The Administration Apprentice will play a pivotal role in supporting the team in carrying out daily office administrative tasks to ensure the smooth operation of the office. This role would suit someone who is self-motivated, highly organized, and proactive, who enjoys being a valued member of the team.
Key Responsibilities- Customer Service
- Respond to customer inquiries with a courteous and professional demeanor, ensuring accurate messages are passed on to the relevant personnel.
- Field and handle customer queries in a timely and efficient manner.
- Administrative Support
- Prepare and distribute documents via email.
- Manage and maintain accurate filing and scanning systems.
- Assist with the preparation of reports as required.
- Contribute to data input duties and stock counting.
- Maintain accurate attendance records.
- Coordinate company vehicle servicing, maintenance, and repairs, including insurance claims.
- Order office supplies and materials.
- Perform additional duties as required to meet the needs of the business.
- Drive and Motivation
- Demonstrate drive and self-motivation, with a desire and commitment to succeed, deliver excellence, and make positive change.
- Relationship Building
- Develop strong relationships with colleagues and stakeholders, with excellent interpersonal skills and the ability to quickly build rapport.
- Collaboration
- Work collaboratively with others across diverse backgrounds to share information, develop skills, and deliver results.
- Resilience
- Demonstrate resilience and adaptability in a fast-paced environment.
- Problem-Solving
- Apply smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas.
- Professional Integrity
- UpHold professional integrity and respect for company values.
- Additional Requirements
- Previous office administration or work experience is advantageous.
- Excellent communication skills (verbal and written).
- Self-motivated and highly organized, with the ability to multitask and work to tight deadlines.
- High focus on accuracy and attention to detail.
- Proactive and able to use initiative.
- Team player with a flexible approach.
- Proficient in MS Office (Outlook, Word, Excel).
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