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Document Management Specialist
2 months ago
We are seeking a highly organized and detail-oriented Document Controller to join our Programme and Project Management team. As a Document Controller, you will be responsible for establishing and maintaining an information management and document control service function, including processes, procedures, and supporting systems.
Key Responsibilities:- Monitor and maintain conformity of approach, consistent configuration of systems, and standard accessibility of documentation.
- Approve processes, procedures, and systems to maintain effective information management and document control.
- Monitor adoption of information management and document control processes within programme and project teams.
- Scanning and registration of incoming and outgoing correspondence, reports, drawings, and other files between Arcadis and external parties/clients, as well as using the document management systems.
- Uploading/downloading electronic drawings and technical documents to the extranet sites.
- Receive, issue, and distribute project documentation.
- Record and distribute incoming and outgoing documents to ensure accurate data recording.
- Maintain project documentation filing system and archive.
- Contact key people in the UK and globally to secure outstanding paperwork in a professional manner.
- Coordinate with Project Managers/Quantity Surveyors/delivery teams and ensure correct document and drawing management.
- Perform such other tasks related functions that may be assigned from time to time.
- Prepare and deliver training to delivery teams relating to document management.
- Assist the team in general administrative tasks.
- Relevant successful experience in the management of information and documentation in an engineering project environment.
- Knowledge of project delivery processes.
- Excellent understanding of the full Microsoft software package, in particular MS Excel.
- Experience with Data Management Systems for project delivery such as ProjectWise or eB.
We believe that everyone's contribution matters, and we are committed to creating a workplace where everyone can thrive. As a Document Controller, you will have the opportunity to work with a talented team of professionals who are passionate about delivering sustainable solutions for a more prosperous planet.
We are an equal opportunities employer and welcome applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all individuals, regardless of their background, culture, or identity.
