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Facilities and Safety Coordinator
2 months ago
This is a full-time position responsible for the smooth operation of school and boarding facilities, with a focus on boarding team management, health and safety, facilities maintenance, and office administration.
Key ResponsibilitiesBoarding Management- Supervise and coordinate the boarding team to ensure effective management of boarding operations.
- Organize and manage the termly boarding shift rotas to ensure adequate coverage.
- Manage tasks and responsibilities for boarding staff during office hours.
- Chair the weekly Boarding Meeting to discuss operational matters and address concerns.
- Oversee student departure and arrival arrangements, including taxi bookings and transportation.
- Monitor accommodation and student rooms for tidiness and cleanliness, identifying maintenance and health and safety issues for reporting to the landlord.
- Coordinate room checks and audits with the Housemother and other boarding staff members.
- Organize room allocation for the academic year and summer school program.
- Arrange bookings for catering, rooms, sports facilities, transportation, and student trips.
- Support students with inquiries and medical/welfare appointments.
- Coordinate student events and boarding activities with the boarding team.
- Manage and plan for upcoming building and refurbishment projects.
- Manage maintenance requests to the landlord and maintain a log of maintenance activities.
- Ensure compliance with Health and Safety regulations and guidelines under the supervision of the Head of School.
- Maintain the school's risk assessment register and collaborate with the Head of School to develop and review risk assessments.
- Review and implement Health and Safety procedures and regular checks across facilities, including ISCA studios, offices, and accommodation.
- Liaise with ISCA's Health and Safety advisor to ensure compliance with Health and Safety regulations.
- Manage office functions, including reception, visitors, students, deliveries, and student requests for school materials and print credit.
- Oversee the materials store inventory and manage office file management and archiving.
- Carry out duties with an awareness and understanding of Safeguarding requirements within the area of responsibility.
- Work in compliance with all Safeguarding policies and procedures applicable to the role.
- Behaviours and actions support the safeguarding of children, young people, or adults with care and support needs as appropriate.
- Diploma of Higher Education
- Ability to commute or relocate to Slough, UK
- Work authorization for the United Kingdom
