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Front Office Coordinator

2 months ago

SouthendonSea, Southend-on-Sea, United Kingdom Pertemps Full time
Front Office Coordinator / Switchboard Operator - Temporary Position - Competitive Hourly Rate

Pertemps is currently in search of a skilled Front Office Coordinator / Switchboard Operator to deliver exceptional Front of House and Switchboard services.

This is a temporary role with a competitive hourly rate.

As the Front Office Coordinator, you will be responsible for providing outstanding reception, visitor management, switchboard operations, and concierge services.
  • Delivering a top-tier service to all stakeholders, including visitors and colleagues, to ensure a positive experience.
  • Responding promptly and effectively to incoming calls, emails, and messages via communication platforms.
  • Managing visitor interactions (greeting, notifying hosts, escorting to meeting areas).
  • Coordinating meeting room bookings and assisting with the setup and preparation of these spaces.
  • Arranging travel, accommodations, and transportation services.
  • Overseeing hospitality for events and large meetings.
  • Providing refreshments as needed.
  • Ordering and managing office supplies.
  • Operating the switchboard for incoming external calls.
  • Maintaining a clean and organized reception area at all times.
  • Handling and distributing mail as required.
The ideal candidate for the Front Office Coordinator / Switchboard Operator role will possess the following qualifications:
  • Prior experience in a Receptionist or Front of House role within a dynamic corporate setting.
  • Experience managing a switchboard effectively.
  • Ability to establish strong relationships with managers, staff, and external partners.
  • Strong communication skills, both written and verbal.
  • Exceptional customer service skills for both internal and external interactions.
  • Excellent organizational skills with a keen attention to detail.
  • A positive, energetic team player.
  • Professional appearance, punctuality, and reliability.
  • A proactive and positive attitude.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.