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Senior Facilities Coordinator

2 months ago

London, Greater London, United Kingdom Kennedys Full time
About the Role

This is an exciting opportunity to join our Facilities team as a Senior Facilities Coordinator. As a key member of the team, you will be responsible for providing day-to-day onsite facilities services for our offices across the region.

Key Responsibilities
  • Build and maintain strong relationships with key stakeholders across our legal and business services teams.
  • Be the key point of contact for each office, team, and internal queries, reporting any major issues or concerns to the Senior Facilities Manager.
  • Ensure all offices provide a great working environment to Kennedys staff and a presentable environment to our clients.
  • Manage team attendance and absence, covering when needed, and being the cover person for all other offices as required.
  • Support the Senior Facilities Manager and FM Operations Manager to ensure statutory compliance paperwork is up to date.
  • Coordinate maintenance works with relevant contractors, logging any issues found on each site.
Requirements
  • BIFM 3 or above or equivalent, with a willingness to undertake as part of a development plan.
  • Facilities management experience, particularly within professional services.
  • Efficient and diligent document management.
  • Team leader experience would be advantageous.
  • Excellent administration skills with strong skills in Excel.
  • Excellent communication skills.
  • Ability to identify and proactively manage end-user concerns or queries.
  • Ability to be flexible in approach towards others, identifying what stakeholders require.
  • Willingness to travel between all UK offices to maintain a single team ethos.
  • Team player.
About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. We have over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific, and America. We're a fresh-thinking firm, bringing challenging new perspectives to the table beyond traditional legal services.

We empower our clients with a diverse range of ideas, tools, and technology to make their lives easier, delivering exceptional results every time. Our culture and values form a big part of who we are, and we take them seriously. We make a difference by being approachable, straightforward, supportive, and distinctive.

We strive to celebrate, empower our people, and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work, and trust, where diversity, equity, and inclusion (DE&I) is a key priority.

We're an equal opportunities employer, committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection, and Quality Management.