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Music Industry Assistant

2 months ago

London, Greater London, United Kingdom Wasserman Full time

About Wasserman

Wasserman is a global leader in the entertainment industry, representing iconic sports and entertainment figures, musical artists, and brands. Our team of experts empowers clients to shape culture and captivate audiences worldwide.

Job Summary

We are seeking an experienced Music Industry Assistant to join our team in London. The successful candidate will provide administrative support to our agents, ensuring the smooth operation of client and internal matters.

Key Responsibilities

  • Client Support
    • Maintain accurate artist contact records and deal memos in our bespoke CRM system.
    • Keep client bios, riders, and marketing assets up to date.
  • Administrative Tasks
    • Enter offers and relevant show details into our CRM system.
    • Issue contracts for confirmed performances and handle subsequent contract amendments.
    • Track unreturned contracts and chase signed contracts.
    • Complete and issue artist itineraries.
    • Create and send invoices for show-related payments.
    • Track, collect, and enter settlement figures into our CRM system.
    • Notify our accounting department to generate statements.
    • Track unpaid deposits and liaise with our accounting team to ensure show funds are received on time.
  • Event Planning
    • Prepare and issue immigration paperwork (Certificate of Sponsorship).
    • Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork.
  • Communication and Organization
    • Manage inbound phone calls on behalf of our agents.
    • Book agent business travel as necessary.
    • Submit agent expense reports.
    • Manage show and festival guest lists.
  • Additional Tasks
    • Take on additional tasks and responsibilities as assigned.

Requirements

  • Previous experience in a Music Assistant role.
  • Excellent organizational and communication skills.
  • Proficient with CRM systems, Outlook, and Word.

Benefits

  • Annual discretionary bonus.
  • 25 days per annum plus UK bank holidays and additional DE&I days.
  • Pension.
  • Employee Assistance Programme.
  • Season Ticket Loan.
  • Health Cash back plan or private medical insurance.
  • Cycle to work scheme.
  • Gym Flex.