Fleet Operations Coordinator
2 months ago
About the Role
Nexgen Group is expanding its Vehicle Fleet team, which manages approximately 350 vehicles for its staff across the UK.
This position will support all administrative and coordination activities, serving as a key interface between the company's Head Office and Operational Teams to ensure vehicles are available and drivers are properly set up and compliant.
No prior fleet experience is required, and comprehensive training will be provided.
However, the successful candidate will need to possess excellent administrative and coordination skills, as well as strong communication abilities.
Proficiency in basic IT and software is also essential.
A full UK driving license is mandatory.
Key Responsibilities:
- Coordinate and set up new drivers on the vehicle management system.
- Ensure vehicles are in good working order and meet safety standards.
- Order and prepare vehicles for new contract commencement dates.
- Liaise with vehicle mechanics to address any issues.
- Arrange vehicle recovery services when necessary.
- Ensure all fleet vehicles adhere to health and safety policies.
- Process accident reports and ensure compliance with company procedures.
- Verify and update fuel cards to ensure they are active.
- Monitor and record vehicles entering the London congestion charge on a regular basis.
- Liaise with external suppliers to obtain quotes for services.
- Handle vehicle accident claims and negotiate with the company's insurers as required.
- Perform handovers and collections from existing drivers and teams.
- Monitor the Group Incident Database and communicate with insurers.
- Update and maintain telematics systems, producing utilization reports on a monthly and weekly basis.
- Oversee maintenance schedules and issue purchase orders as necessary.
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