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Fleet Operations Coordinator

2 months ago

West Byfleet, Surrey, United Kingdom Nexgen Group Full time

About the Role

Nexgen Group is expanding its Vehicle Fleet team, responsible for managing approximately 350 vehicles across the UK.

This position will support all administrative and coordination activities, serving as a key interface between Head Office and Operational Teams to ensure vehicles are available, drivers are properly set up, and compliant.

No prior Fleet experience is required, with comprehensive training provided.

Key requirements include excellent Administration and Coordination skills, effective communication, and proficiency in basic IT/software.

A Full UK Driving Licence is also necessary.

Responsibilities:

  • Coordinate and set up new drivers on the vehicle management system
  • Ensure vehicles are in good working order and safe condition
  • Order and prepare vehicles for new contract start dates
  • Liaise with vehicle mechanics and arrange vehicle recovery
  • Ensure fleet vehicles adhere to Health & Safety policies
  • Carry out accident reporting processes
  • Manage fuel cards and ensure they are up to date
  • Record and monitor vehicles entering the London congestion charge
  • Liaise with external suppliers and obtain quotes
  • Handle vehicle accident claims and negotiate with company insurers
  • Perform handovers and collections from existing drivers/teams
  • Monitor the Group Incident Database and liaise with Insurers
  • Update Telematics systems and produce utilization reports
  • Oversee maintenance schedules and issue Purchase Orders