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Administrative Coordinator

2 months ago

London, Greater London, United Kingdom Reed Full time

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Reed. As an Office Manager and Personal Assistant, you will play a critical role in supporting our chairman and the wider team.

Key Responsibilities:

  • Diary Management: Manage the chairman's and occasionally the team's diaries, ensuring timely and effective scheduling of appointments and meetings.
  • Travel Arrangements: Book travel, accommodations, and other related arrangements as needed.
  • Communication: Answer office telephone calls, take clear and detailed messages, and screen calls when necessary.
  • Event Planning: Organize meetings, office socials, and other events, including venue and catering arrangements.
  • Document Management: Oversee the editing, formatting, and distribution of contracts, documents, and other materials.
  • Audio and General Typing: Provide typing services, including audio transcription.
  • HR Support: Assist with staff onboarding, offboarding, holiday management, and Health and Safety compliance.
  • Research Assistance: Conduct research for the chairman, including sourcing information on properties, land details, and other related topics.
  • Expense Management: Process expenses and generate payment forms for all transactions.
  • Supply Chain Management: Order and manage office supplies, including staff and equipment needs.
  • Contract Management: Oversee office contracts, including cleaning, printing, IT systems, and maintenance.
  • Insurance and Taxation: Manage the insurance and taxation of the company's vehicle fleet and equipment, and handle insurance claims for accidents.

The ideal candidate will have previous experience in a similar role and be able to commit to the full contract period. Property sector experience is not necessary, but would be an added benefit.

Please submit your relevant CV for consideration. We will contact potential candidates to arrange an interview.