Complaints Officer

3 weeks ago


Coventry, Coventry, United Kingdom University Hospitals Coventry and Warwickshire NHS Trust Full time
Job Summary

We are seeking a highly skilled and experienced Complaints Officer to join our Patient Experience Team at University Hospitals Coventry and Warwickshire NHS Trust. As a key member of our Quality Department, you will play a vital role in ensuring that complaints and enquiries are investigated and responded to in a timely and professional manner.

Main Responsibilities
  • Receive and review all incoming complaint communications, prioritizing and initiating investigations as necessary.
  • Manage complex and sensitive complaints information, providing expert support and advice to ensure thorough investigations and timely responses.
  • Coordinate complaints under further local resolution and liaise with the Parliamentary Health Service Ombudsman as required.
  • Maintain accurate and up-to-date records of all complaints, including case files and documentation.
  • Contribute to the effective and efficient handling of cross-agency complaints, taking the lead where necessary.
  • Draft complaint responses for approval by the Service Manager, ensuring that all necessary information is included.
  • Maintain Datix to ensure that all required information about each complaint is present for data analysis.
  • Establish and maintain relationships with Lead Clinicians, Clinical Directors, and other staff to ensure effective communication and a consistent approach to complaints management.
  • Respond promptly and professionally to patient enquiries, often involving sensitive and contentious information.
  • Liaise with Legal Services regarding potential litigation and work closely with the Patient Safety Manager for complaints related to Clinical Adverse Events.
Person Specification

We are looking for a highly skilled and experienced individual with a strong background in complaints management and investigation. The ideal candidate will have:

  • A good knowledge of the NHS Complaints Procedure, Information Governance, Freedom of Information, and Data Protection.
  • Excellent communication and interpersonal skills, with the ability to work effectively with staff at all levels.
  • Strong analytical and problem-solving skills, with the ability to manage complex and sensitive information.
  • Experience of working in a healthcare environment, preferably within the NHS.
  • Proficiency in Microsoft Word and Outlook, with the ability to produce accurately typed documents and correspondence.

We offer a competitive salary and benefits package, as well as opportunities for professional development and growth within our organization. If you are a motivated and experienced individual looking for a challenging and rewarding role, please apply now.


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