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Administrative Coordinator

2 months ago

Loughborough, United Kingdom Aldwych Consulting Full time
Job Description

Aldwych Consulting is seeking a highly organized and detail-oriented Administrative Coordinator / Technical Assistant to join their team. The successful candidate will play a key role in supporting project coordination and administration, assisting various teams within the company, and contributing to the smooth operation of the business.

Key Responsibilities:
  • Assist in driving continuous efficiency and quality improvements across the business.
  • Provide project administration support, including client communication, reporting, coordination of technical work, budgeting, and invoicing.
  • Prepare and submit designs for third-party approvals, and liaise with clients, authorities, and other agencies to ensure project deadlines and budgets are met.
  • Support the Finance Manager with sales and purchase ledger, credit control, and financial reporting.
  • Assist the Marketing Manager with marketing-related tasks.
  • Handle general company administration, including receptionist duties and office coordination.
  • Provide internal administrative support for client, supplier, and project management tasks.
  • Prepare correspondence, reports, and other documents, and coordinate submissions to statutory authorities.
  • Maintain progress records and provide regular updates to colleagues and clients.
  • Assist with diary and calendar organisation, purchasing of office supplies, and ensuring the office is well-maintained.
Key Skills and Attributes:
  • Proven experience in corresponding professionally with external organizations.
  • Demonstrable experience as a coordinator or administrator.
  • Strong written and verbal communication skills, with a particular focus on report writing and client liaison.
  • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
  • Ability to work independently as well as part of a team, collaborating across various disciplines and offices.
  • Self-motivated with the ambition to contribute to the growth and development of the team.
  • Experience mentoring or supervising junior staff is a plus.
  • A full, clean driving licence and access to a private vehicle with insurance for business use would be desirable.
Benefits:
  • Competitive salary.
  • Flexible working arrangements to support work-life balance.
  • 25 days of annual leave, plus an additional day off for your birthday.
  • Company pension scheme.
  • Private medical insurance.
  • Life assurance.
  • Employee Assistance Program (EAP).
  • Paid annual membership fee for a professional institution.