Financial Operations Assistant
2 weeks ago
Location: Dudley
Company: Manufacturing Sector
About Us:
We are seeking a detail-oriented and proactive Finance Assistant to support our financial operations. The ideal candidate will ensure accuracy and efficiency in all tasks, covering Purchase Ledger, Sales Ledger, Cash Book, and Management Accounts.
This role offers a competitive salary and benefits package, opportunities for professional development and career growth, and a supportive and inclusive work environment.
Key Responsibilities:
- Receiving, verifying, and posting supplier invoices to the finance system on the date of receipt.
- Reconciliation of monthly supplier statements and liaison with the supplier or relevant party to resolve any discrepancies as a priority.
- Processing payments to suppliers ensuring they are completed in a timely and accurate manner, including remittances being sent on or before the date of payment released.
- Communicating effectively with internal and external stakeholders.
- Ensuring all customer and supplier payment terms are adhered to, referencing to SLA.
- Liaising with service department regarding service debits, to enable deduction from supplier factory payments.
- Liaising with service department regarding customer debits, maintaining live debit tracker raising credits agreed in a timely manner.
- Maintaining accurate supplier & customer files and keeping ledgers to the highest standards.
- Ensuring all invoices are raised daily for manufacturing until migration to a new ERP system.
- Raising credit notes where required for the Midlands group.
- Proactively chasing customers' accounts, updating cash flow to reflect due accounts & chasing any discrepancies in receipts.
- Posting incoming cash receipts to customers' accounts and actively maintaining ledgers regarding queries.
- Updating cash flows to reflect upcoming supplier payments to terms with a forward-looking approach.
- Managing mailbox, ensuring all emails are addressed.
- Providing support for audit and compliance requirements.
- Proactively communicating to the Transactional Office Supervisor, any concerns that may directly affect the performance and ability, to adhere to the department processes.
- Any other ad hoc requirements to meet the business needs.
Qualifications:
- Bachelor's degree in finance, accounting, or a related field.
- Proven experience in a finance or accounting role.
- Strong proficiency in Microsoft Office, particularly Excel.
- Excellent attention to detail and organisational skills.
- Ability to work independently and as part of a team.
- Strong communication and interpersonal skills.
- Familiarity with accounting software (e.g., QuickBooks, SAP & Excel) is a plus.
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