Finance and Payroll Specialist
1 week ago
Job Type: Full-time
Location: Kingston
Job Description:
Key Responsibilities:- Produce detailed and complex financial reports to support the smooth day-to-day running of the department.
- Assist in the coordination and running of the Finance Department by preparing financial reports, managing communications, and dealing with queries promptly and accurately.
- Support the maintenance and management of the purchase ledger, including reconciliation, and carry out spot checks of coding, authorisation, posting, and filing accounts payable invoices and company personnel's expenses.
- Manage petty cash floats, including paying out, analysing, reconciling, posting, and security.
- Set up and maintain filing systems, both electronic and manual, ensuring proper governance in the production and maintenance of standard finance forms.
- Provide training and support to Regional Treasurers in respect of accounting software, recording financial information, analysing, and posting regional expenditure.
- Set up and maintain fixed asset registers for company motor vehicles and company land and buildings, calculating and posting annual depreciation on fixed assets, and calculating profit or loss on disposal of fixed assets.
- Produce department/campaign/sectional committee or regional budgets and calculate year-end variance reports, assisting with the preparation and monitoring of budgets as directed.
- Coordinate and administer company credit cards, including setting up, monitoring expenditure, and vouchers from card holders, analysing card expenditure, and posting Visa card expenditure.
- Assist with bank reconciliations in relation to the company's accounts, including internal transfers.
- Assist in the preparation of PAYE agreement schedules and arranging International Money Transfers.
- Generate correspondence as appropriate on own initiative or as directed, including obtaining relevant authorisation as necessary and undertaking distribution as required.
- Update information on the cash flow report as required in the absence of the Finance Manager.
- Carry out relevant research and assist the Finance Manager in the production of management reports, including producing computerised reports and providing relevant financial information as required.
- Provide basic cover within the Finance Department as and when required.
- Prepare and process the monthly payroll, including calculating employees' entitlement to occupational sick pay, SSP, SMP, inputting changes, checking the payroll, generating payslips, ensuring timely electronic bank payroll runs, month-end reporting, and reconciliations.
- Ensure Real Time Information reports are made in accordance with HMRC requirements and deadlines.
- Ensure the accurate calculation of all salary, expenses, and allowances payments, and all deductions are made accurately and that payments are made to the appropriate authorities on a timely basis.
- Manage pension auto-enrolment in line with legislation and work with the Pension Scheme.
- Act as the point of contact for the occupational Pension Scheme, ensuring it is administered correctly and effectively.
- Maintain all salary records to meet statutory requirements.
- Year-end processing, including the production of P60s and P11Ds.
- Apply the annual pay awards, updating salaries, grades, and bandings after each annual uplift.
- Maintain a register of current and prepayments of Officials' allowances.
- Deal promptly with routine payroll and pension queries from staff and HR.
- Assist with ad-hoc investigations and reports.
- Post payroll journals for each pay run and reconcile the payroll control accounts.
- Liaise with HR to ensure all payroll changes, absences, and other relevant matters are accurately processed.
- A high standard of Maths and English (GCSE Level or equivalent).
- A minimum of 2 years' experience of working in accounts and payroll.
- A relevant accounting qualification or part qualification, such as AAT.
- Relevant payroll qualification (desirable).
- Intermediate knowledge of accounting and payroll.
- Experience of using financial/accounting software packages, ideally Sage 50 payroll and Access accounting.
- Excellent IT skills, including experience of producing spreadsheets, using Microsoft packages, including Word, Excel, PowerPoint, Access, and Email, as well as knowledge of presentations and reports.
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