Administrative Support Specialist
3 days ago
**Job Title:** Office Administrator
**Company:** DIRECT CLEANING SERVICES SW LIMITED
**Job Type:** Full-time
**Hours:** 35 hours per week
**Job Summary:
We are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for providing administrative support to our office team, including tasks such as:
- Preparing and sending sales invoices
- Processing stock orders for deliveries to our clients
- Placing orders with our suppliers
- Chasing and receiving payments
- Basic reconciling of our accounts system
- Sending of payment letters to bad debtors
- Answering the telephone and managing customer queries
- Preparing basic customer quotations via email
- Administration of warehouse stock management system
- Support and assistance to the route planning team
**Responsibilities:
The successful candidate will be responsible for:
- Providing administrative support to the office team
- Preparing and sending sales invoices
- Processing stock orders for deliveries to our clients
- Placing orders with our suppliers
- Chasing and receiving payments
- Basic reconciling of our accounts system
- Sending of payment letters to bad debtors
- Answering the telephone and managing customer queries
- Preparing basic customer quotations via email
- Administration of warehouse stock management system
- Support and assistance to the route planning team
**Requirements:
To be considered for this role, you will need:
- Competence using MS Office (Word, Excel and Outlook)
- Experience with Xero/Sage Accounting Systems an advantage
- Previous experience in a similar position
- Approachable and organised with your time
- Polite and friendly telephone manner
- Ability to work alone using own initiative
**Benefits:
We offer:
- 20 days holiday per year plus Bank Holidays
- Free Parking on site
- Potential for flexible working arrangements subject to negotiation
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