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Nursery Administrator

2 months ago

Poole, Poole, United Kingdom Tops Day Nurseries Full time

About the Role

We are seeking a highly organized and detail-oriented Nursery Administrator to join our team at Tops Day Nurseries. As a key member of our administrative team, you will play a vital role in ensuring the smooth operation of our nursery.

Key Responsibilities:

  • Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
  • Invoicing and Payments: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
  • Funding Management: Record and process funding applications, including term-time and stretched funding, liaising with local authorities to ensure timely processing.
  • Enquiries and Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
  • Documentation and Records: Maintain comprehensive and organized documentation both internally and with external partners.
  • Catering and Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.

What We Offer:

  • Competitive Pay Rate: Up to £11.45 per hour
  • Flexible Working Hours: 30 hours per week, part-time
  • Opportunities for Career Development: We offer a range of training and development opportunities to help you grow in your role.
  • Employee Benefits: Access to our reward and recognition platform, Each Person, including exclusive deals and discounts, up to 40% off cinema, Diesel Savings Card, and cashback on your favourite supermarkets and high street retailers.

About You:

We are looking for a highly motivated and organized individual with experience in administrative roles, preferably within a childcare setting. You will have excellent communication skills, both verbal and written, and be proficient in Microsoft Office suite (Excel, Word, PowerPoint). You will also have a strong ability to work effectively under pressure and manage a varied workload, prioritizing tasks and meeting deadlines.

Essential Qualifications:

  • GCSE Grade C or Level 4 or above or equivalent

What We Look for in a Candidate:

  • Experience in administrative roles, preferably within a childcare setting
  • Self-motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure
  • Uphold professionalism with a commitment to handling confidential information sensitively
  • Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills
  • Excellent communication skills, both verbal and written
  • Ability to manage a varied workload, prioritizing tasks, and meeting deadlines
  • Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures