Programme Governance and Secretariat Officer

2 weeks ago

Reading, Reading, United Kingdom AWE plc Full time
Job Title: Programme Governance and Secretariat Officer

We are seeking a highly skilled Programme Governance and Secretariat Officer to join our Future Materials Campus (FMC) Governance team at AWE Nuclear Security Technologies.

About the Role

The Programme Governance and Secretariat Officer will support the Programme Governance and Secretariat Lead to deliver effective governance in line with the Programme Governance Framework and agreed Terms of Reference for FMC Executive Committee and its Sub-Committees.

Key Responsibilities
  • Prepare, co-ordinate and circulate governance meeting agendas, reporting packs and papers, formatting and proof-reading document submissions.
  • Equip all attendees with the necessary arrangements and materials.
  • Ensure outputs, including minutes, actions, and decisions, are accurately documented, and followed up with relevant members.
  • Proactively identify governance priorities and related risks, anticipate issues which may arise and propose suggested mitigations.
  • Lead on the drafting of decisions and actions arising from specific governance meetings.
  • Maintain and preserve Secretariat records in a managed and retrievable way, in line with our policies and procedures.
  • Ensure the FMC Programme Governance Framework continuously reflects highest standards of best practice.
  • Work collegiately with diverse stakeholders including senior executive and non-executive directors.
  • Coordinate all practical arrangements for video conferencing, room bookings and catering.
Requirements
  • Proven ability of providing Secretariat support to Executive level meetings to provide accurately documented outputs, including timely production of minutes.
  • Cascading decisions and pursuing actions to a satisfactory conclusion.
  • Managing all submissions to governance meetings, ensuring that reports and documents are proactively planned, quality controlled for content and submitted on time, to facilitate agile decision making.
  • Management of all governance meeting arrangements to ensure that logistics are well managed, and meetings achieve their objectives.
  • Able to adapt to changing needs and priorities, to multi-task and work to challenging deadlines and remain highly resilient.
  • Confident in providing professional governance advice to key stakeholders in accordance with company policies and governance best practice.
  • Proficient in the use of Microsoft Office applications is essential.
Desirable Qualifications and Experience
  • Experience of providing Secretariat support within a large complex organisation and/or Infrastructure Project would be desirable.
  • Any recognised Corporate Governance qualification
  • Some expertise in corporate governance and/or project or programme management
What We Offer
  • 9-day working fortnight - meaning you get every other Friday off work.
  • 270 hours holiday
  • Market leading contributory pension scheme (we will pay between 9% and 13% of your pensionable pay depending on your contributions).

AWE has a wide range of benefits to suit you. For more information, please visit our website.

Security Clearance

You will need to obtain and maintain the necessary security clearance for the role. This will be funded by AWE. The nature of our work does mean you need to be a British Citizen who has been resident in the UK for the past 5 years in order to apply for SC clearance and 10 years for DV.

We want you to feel comfortable and to shine. Please let us know if you need any adjustments/accommodations during your recruitment journey.

Interviews typically take place over Teams and are generally a 1 stage process.

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    {"title": "Programme Governance and Secretariat Officer", "description": "Job SummaryWe are seeking a skilled Programme Governance and Secretariat Officer to join our Future Materials Campus (FMC) Governance team at AWE Nuclear Security Technologies.The successful candidate will support the Programme Governance and Secretariat Lead to deliver effective...

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