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Part Time Office Coordinator

2 months ago

Haywards Heath, West Sussex, United Kingdom TaxAssist Accountants Haywards Heath Full time
Job Title: Part Time Office Administrator

Company Profile:

TaxAssist Accountants Haywards Heath is a dynamic firm seeking a part-time office administrator to manage and work alongside the team.

We are a national network of accountants across the UK, delivering accounting & tax services to independent business owners. Our firm is a Top 25 ranked accounting firm in the UK (Accountancy Age industry rankings 2021).

Job Summary:

The Office Administrator is responsible for overseeing daily administrative and operational tasks to ensure the office is well-organized and maintains a high-quality working environment.

Responsibilities:

  • Part-Time Schedule: Working 2 days a week for 15 hours, with the potential for a full-time position as the role develops;
  • Operational Oversight: Hold primary responsibility for managing and ensuring all office operational services are executed effectively.
  • Office Maintenance: Oversee all aspects of office management, including handling confidential waste, maintaining cleanliness, and ensuring fire safety compliance.
  • Service Quality: Ensure that team-provided services, such as meeting room management and reception, align with the firm's high standards.
  • Client Management: Coordinate and manage clients hosted in the office, ensuring a welcoming and professional experience.
  • Versatile Skill Set: The ideal candidate will have some bookkeeping knowledge, as well as organizational, technical, and interpersonal skills.
  • Data Management: Promptly load client data into the systems to maintain data accuracy and security.
  • Hospitality: Prepare refreshments for meetings and visitors to enhance the overall customer experience.
  • Supply Procurement: Order stationery and stock management
  • Meeting Organisation: Organise meetings, take basic minutes, and ensuring completion of notes and follow-up reminders
  • Data Handling: Input basic data and demonstrate numerical proficiency using company software.
  • Document Management: Scanning / printing documents
  • Point of Contact: Act as the primary point of contact for all office-related needs, emphasizing strong interpersonal skills.
  • Communication: answering the phone, sending emails to clients, and effectively taking messages
  • Ad-hoc duties

Requirements:

  • Ideal candidate must be proficient in English, Italian, or Polish languages
  • A self-starter / proactive approach
  • Familiar with MS packages - Excel, Word, and MS Office
  • The ideal candidate should be an all-rounder capable of handling a diverse range of responsibilities.
  • The ideal candidate who can work autonomously but also a good team player
  • High level of attention to detail
  • Planning and organising - excellent time management, organisational, and prioritisation skills
  • Be numerate and demonstrate excellent written and verbal communication
  • Training will be provided.

Benefits:

  • Attend company events
  • Opportunity for flexi hours
  • Day off on birthday
  • Study support AAT qualifications