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HR Data and Systems Specialist

2 months ago

Kingston upon Thames, Greater London, United Kingdom Office Angels Full time

Job Summary:

This is a permanent, hybrid role that offers a competitive salary of £30,000 - £35,000, along with a range of benefits including 25 days' holiday, healthcare insurance, 8% pension, EAP, and 3 x life assurance. The successful candidate will be based in Kingston and will work Monday to Friday, 9am to 5.30pm (with flexible hours).

Key Responsibilities:

  1. Data Management: Responsible for capturing and implementing accurate data into the HR system, ensuring that all information is up-to-date and compliant with GDPR regulations.
  2. System Administration: Responsible for updating the HR system in response to joiners, leavers, job changes, and annual processes such as leave year end and salary reviews.
  3. Documentation and Filing: Responsible for keeping filing documentation and employee files up to date, ensuring that all records are accurate and easily accessible.
  4. Support and Training: Providing first-line support to employees and managers in response to queries or issues with the HR System, and training the HR team on new functions or processes as they are developed.
  5. Reporting and Analytics: Responsible for creating and running reports and analytics from the HR system, as required for regular reporting and ad-hoc requests.
  6. Process Improvement: Ensuring that a process is in place to monitor and review data accuracy, retention, and compliance in line with GDPR regulations.
  7. System Maintenance: Responsible for managing and maintaining accuracy of HR data input into other systems used by HR and in the wider business.

Requirements:

  1. Education: Degree within Business studies/HR qualification or equivalent.
  2. Experience: Proven HR experience working in a commercial business, with a proven track record of working as a super user/system admin for HR Systems, ideally Dynamics365 or similar.
  3. Skills: Proven experience of working with confidential HR data in accordance with GDPR and strong knowledge of GDPR, along with strong IT skills, including Excel and various information systems.