Real Estate Office Administrator

2 weeks ago

Shrewsbury, United Kingdom Clockwork Organisation Ltd ta Travail Employment Full time
Position: Estate Administrator and Personal Assistant

Type: Permanent

Location: Shrewsbury

Salary: Up to £32,000 Per Annum - Based on Experience

Working Hours: Monday to Friday, 08:30 - 17:00

Clockwork Organisation Ltd t/a Travail Employment is seeking a dedicated Estate Administrator & Personal Assistant to support our client, the Estate Manager. The ideal candidate will exemplify professionalism as the primary contact for visitors to the Estate.

This role offers a unique opportunity to shape and enhance the position, providing comprehensive administrative and operational support while managing financial responsibilities.


Key Responsibilities:
  • Professionalism: Demonstrate exceptional adaptability and professionalism, responding effectively to the dynamic needs of the organization.
  • Punctuality: Maintain impeccable attendance and punctuality, setting a benchmark for reliability.
  • Task Management: Manage high-pressure situations by prioritizing and organizing multiple tasks efficiently and courteously.
  • Time Management: Utilize Outlook for diary and task management to ensure all deadlines are consistently met.
  • Administrative Support: Provide proactive and precise assistance to the Estate Manager, Finance Manager, and Trustees, contributing to the overall operations of the estate.
  • Office Management: Ensure the smooth operation of the Estate office, delivering administrative and IT support with excellence.

Core Duties:
  • Visitor Reception: Welcome visitors warmly, manage incoming calls and inquiries, and maintain a professional office environment.
  • Coordination: Serve as the main point of contact for professionals, contractors, and suppliers, ensuring seamless daily operations.
  • Email & Diary Oversight: Manage the estate office inbox, respond to inquiries promptly, and maintain the Estate Manager's schedule.
  • Document Organization: Systematically manage both physical and digital files, ensuring accuracy and compliance with data protection regulations.
  • Meeting Coordination: Schedule and attend meetings, taking minutes and ensuring accurate records are maintained.
  • Support Functions: Assist the Estate Manager with administrative tasks, document preparation, and special projects.
  • Relationship Management: Communicate professionally with tenants, suppliers, and third parties, addressing inquiries and issues discreetly.
  • Task Prioritization: Use Outlook to prioritize tasks, updating progress regularly to ensure timely completion.
  • Financial Assistance: Aid the Finance Manager with data entry, financial reconciliations, and report preparation.
  • Expense Tracking: Monitor and record expenses, ensuring financial records are accurate and up-to-date.
  • Event Coordination: Support marketing initiatives, manage bookings for the event facility, and handle related administrative tasks.
  • Health & Safety Compliance: Ensure adherence to Health & Safety policies, maintaining up-to-date records.

Candidate Profile:
  • Trustworthy and professional demeanor
  • Strong team player with the ability to drive projects forward
  • Excellent communication and leadership skills
  • Strong project management capabilities
  • Financial literacy
  • Desirable experience in estate management
  • Knowledge of rural, countryside, and farming practices is a plus

Additional Benefits:
  • Health Care Contribution (after successful probation)
  • Field Work Opportunities
  • Occasional Overtime
  • Pension Contribution

To apply, please submit your application through the appropriate channels. All candidates will need to provide proof of identity and evidence of relevant experience, training, and qualifications.

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