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Estate Operations Coordinator
2 months ago
Type: Permanent
Location: Shrewsbury
Salary: Up to £32,000 Per Annum - Based on Experience.
Working Hours: Monday to Friday, 08:30 - 17:00
Clockwork Organisation Ltd t/a Travail Employment is excited to present an opportunity for an Estate Administrator & Personal Assistant to support our client, the Estate Manager.
The ideal candidate will exemplify professionalism, serving as the welcoming face for visitors to the Estate.
This role encompasses a broad range of administrative and operational responsibilities, including financial management. This is a unique opportunity to shape and enhance this newly defined position, propelling it to new levels of success.Key Objectives for the Estate Administrator & PA:
1. Demonstrate outstanding professionalism and flexibility, adapting to the dynamic needs of the organization.
2. Maintain excellent punctuality and attendance, establishing a benchmark for dependability.
3. Navigate high-pressure scenarios by prioritizing and organizing various tasks with a friendly, efficient, and professional demeanor.
4. Leverage Outlook for effective diary and task management, ensuring all deadlines are consistently met.
Provide proactive and accurate financial and administrative support to the Estate Manager, Finance Manager, and Trustees, contributing to the smooth operation of the estate.
Ensure the Estate office runs efficiently, delivering all administrative and IT support to the Estate Manager with a commitment to excellence.
Responsibilities of the Estate Administrator & PA:
Front Office Management:
Welcome visitors warmly, manage incoming calls and inquiries, and uphold a well-organized, professional office atmosphere.
Coordination & Liaison:
Serve as the main point of contact for professionals, contractors, and suppliers, ensuring seamless daily operations throughout the Estate.
Email & Diary Management:
Manage the estate office inbox, respond to inquiries promptly, and maintain the Estate Manager's schedule, ensuring all appointments and deadlines are adhered to.
Document Management:
Organize and oversee both physical and digital files, ensuring all records are accurate, current, and compliant with data protection standards.
Meeting Support:
Schedule, attend, and document team meetings, ensuring clear and accurate records are maintained and distributed.
Support for the Estate Manager:
Manage administrative tasks, draft documents, and assist with special projects, ensuring timely completion.
Tenant & Supplier Relations:
Communicate professionally with tenants, suppliers, and third parties, addressing inquiries and issues with discretion and efficiency.
Diary & Task Management:
Prioritize tasks using Outlook, regularly update progress, and ensure timely completion of all assigned work.
Data Entry & Record Keeping:
Assist the Finance Manager with accurate data entry, financial reconciliations, and report preparation.
Expense Management:
Monitor and record expenses, ensuring financial records are accurate and up-to-date.
Marketing & Event Coordination:
Support marketing initiatives, manage bookings for the event facility, and handle related administrative tasks.
Health & Safety Compliance:
Ensure adherence to all Health & Safety policies, maintaining up-to-date records and documentation.
Qualifications of the Successful Candidate:
1. Trustworthy and professional
2. Strong team player with the ability to drive projects forward.
3. Excellent communication skills and leadership capabilities
4. Strong project management skills
5. Financial acumen
6. Previous estate experience is desirable
7. Knowledge of rural, countryside, and farming practices is advantageous
Additional Benefits:
Health Care Contribution (after successful completion of probation).
Field Work Opportunities
Occasional Overtime Opportunities
Pension Contribution
To Apply
Clockwork Organisation Ltd t/a Travail Employment is operating as an Employment Business. If your application is successful, a consultant will contact you shortly.
