Project Support Specialist

6 days ago


Swansea, City and County of Swansea, United Kingdom ICON Full time

Job Title: Project Associate

Job Summary:

ICON is seeking a highly organized and detail-oriented Project Associate to join our Project Management team. As a Project Associate, you will play a critical role in supporting the development and maintenance of project management documents and tracking tools.

Key Responsibilities:

  • Collaborate with the Project Manager and core study team to ensure project deliverables are completed in accordance with contract and client expectations.
  • Facilitate project team and client meetings/teleconferences, including scheduling, booking resources, and preparing meeting materials, agendas, and meeting minutes.
  • Ensure internal and external system access for study participants.
  • Develop and maintain project tracking tools and generate project status reports.
  • Generate and maintain project-specific documents, such as project-specific training plans, organizational charts, contact lists, and newsletters.
  • Manage site supplies/printed study materials and coordinate timely distribution to sites.
  • Coordinate project-specific training setup and assignment of this to team members through internal systems.
  • Facilitate project team compliance, including project-specific training, CTMS, and TMF compliance.
  • Assist with TMF maintenance and ongoing Quality Control.

Requirements:

  • Administrative experience or a graduate-level education.
  • Strong IT skills, particularly in MS Excel.
  • Excellent communication and organizational skills, with the ability to multitask and work effectively under pressure.

What We Offer:

  • A competitive salary and benefits package.
  • A range of health insurance options to suit your needs.
  • Competitive retirement planning options.
  • A Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of professionals.
  • Life assurance.
  • Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, and subsidized travel passes.


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