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HR Support Specialist

2 months ago

Carlisle, Cumbria, United Kingdom The HALO Trust Full time

Position: Human Resources Assistant

Compensation: £25,048 - £28,000 (based on experience)

Work Arrangement: Hybrid - 2 days in the office required

Employment Type: Full-Time, Permanent

About The HALO Trust

The HALO Trust is a prominent global NGO focused on mitigating the effects of conflict across more than 30 nations and territories, employing over 12,500 individuals. Our mission is to assist those impacted by conflict by clearing landmines and explosive remnants of war that pose threats long after hostilities cease. We strive to create safe environments in post-conflict areas while supporting those affected by ongoing violence, fostering stability and resilience.

With significant growth in recent years, HALO is well-positioned to contribute to the development of more resilient and prosperous communities through strong financial backing and robust partnerships.

Role Overview

In light of our ongoing expansion, we are pleased to announce the opening for the HR Assistant position on a permanent basis.

As part of the People Services Team, reporting to the HR Officers, this role places you at the core of our mission, requiring a strong work ethic and the ability to thrive in a dynamic environment.

Key Responsibilities

Onboarding New Employees:

  • Establishing user profiles on the HR system and learning platform.
  • Ensuring timely and accurate entry of new employee information into payroll.
  • Conducting bank confirmation meetings with new hires to verify details.
  • Updating the internal communication platform with a monthly list of new starters.
  • Coordinating onboarding activities and providing support to new employees throughout the process.
  • Acting as a point of contact for inquiries from new staff.

Administrative Duties:

  • Managing the HR mailbox, addressing queries promptly and courteously.
  • Maintaining the HR database to ensure accuracy and compliance with current regulations.
  • Updating the payroll database as necessary.
  • Assisting in the implementation of new induction pathways.
  • Generating and distributing employee correspondence regarding contracts and employment documents.

General Responsibilities:

  • Providing proactive HR guidance on policies and procedures as needed.
  • Engaging in continuous professional development.
  • Supporting the induction process for all new hires.
  • Assisting the HR team in fostering a high-performance employee culture.

Expectations for All Staff:

  • Upholding HALO's core values and promoting its mission.
  • Working towards achieving organizational objectives.
  • Staying informed about HALO policies and activities.
  • Complying with health and safety procedures.

Qualifications

Essential:

  • Strong verbal and written communication skills.
  • HNC or equivalent qualification.
  • Experience in a fast-paced office environment.
  • Background in a supportive role, such as training.
  • Evidence of ongoing professional development.

Desirable:

  • Professional HR qualification.
  • CIPD level 3 membership.
  • Experience in an HR setting.
  • Knowledge of employment legislation.

Benefits

  • Annual Leave: 25 days plus bank holidays
  • Private medical insurance
  • Non-contributory life insurance
  • Pension contributions matched by HALO up to 5%
  • Emergency medical coverage while traveling
  • Flexible working arrangements
  • Cycle to work program

We encourage interested candidates to submit a CV and a cover letter outlining relevant experience and skills.

The HALO Trust is an Equal Opportunity Employer, committed to diversity and inclusion.

We prioritize creating a safe environment that promotes the welfare of all individuals associated with our organization.