Contract Operations Assistant

2 months ago


SouthendonSea, Southend-on-Sea, United Kingdom CBW Staffing Solutions Full time
Job Description:

CBW Staffing Solutions is seeking a highly organized and detail-oriented Contract Support to join our team. As a Contract Support, you will be responsible for providing administrative support to our clients in the City of London.

Key Responsibilities:
  • Scheduling and Diary Management: Schedule engineers' diaries and manage all aspects of finance, ensuring timely and accurate completion of tasks.
  • Financial Management: Raise quotes for client portfolios, purchase orders, and place orders for engineers and sub-contractors. Complete all paperwork for monthly billing and ensure accurate and timely invoicing.
  • Contract Management: Supervise all Work-in-Progress (WIP) for the Contract portfolio, ensuring invoices are produced in a timely manner. Compile month-end billing, including sales invoices and closure of WIP.
  • Client File Management: Maintain accurate and up-to-date client files, ensuring all documentation is received from sub-contractors regarding Health & Safety and Company Legislation.
  • Payroll and Expenses: Process timesheets, job sheets, and expenses weekly, and produce monthly payroll, including labor, on-call, and expenses reports.
  • Engineer On-Call Rota: Maintain the engineer on-call rota and ensure all documentation is received from sub-contractors.
  • E-Log Books: Maintain E-log books, an online portal for PPM planner.
  • Communication: Positively respond to both internal and external customers through effective communication and personal accessibility, while optimizing contract performance.
Requirements:
  • Must have Contract Support experience.
  • Experience working in a fast-paced environment.
  • Experience with CAFM systems.
  • Experience with multiple contracts.
  • General administration experience.
  • IT proficient.


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