Administrative Assistant

2 days ago


Newmarket, Suffolk, United Kingdom Swift Recruitment Full time
Job Summary

We are seeking a highly organised and detail-oriented individual to fill the role of Administrator at Swift Recruitment. The successful candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks.

Key Responsibilities
  • Provide comprehensive clerical support to ensure efficient office operations.
  • Manage phone communications with professionalism and courtesy, ensuring all inquiries are addressed promptly.
  • Maintain accurate records through data entry and computerised systems, ensuring information is up-to-date and easily accessible.
  • Assist in the preparation of reports and documentation using word and excel applications.
  • Organise and schedule meetings, appointments, and travel arrangements as required.
  • Support financial operations by utilising QuickBooks for invoicing and expense tracking.
  • Collaborate with team members to streamline administrative processes and improve overall efficiency.
  • Uphold a tidy office environment, ensuring all supplies are stocked and equipment is maintained.
Requirements
  • Proven experience in an administrative role or similar position is preferred.
  • Strong organisational skills with the ability to prioritise tasks effectively.
  • Excellent phone etiquette and interpersonal skills for effective communication with clients and colleagues.
  • Proficiency in data entry with a keen eye for detail to minimise errors.
  • Familiarity with word and excel.


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