Administrative Support Specialist

4 weeks ago


Gloucester, Gloucestershire, United Kingdom NHS Full time
About the Role

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist. This is a fantastic opportunity to work with our Children's Continuing Care and Keyworker teams, providing administrative support and contributing to the delivery of high-quality services to children and young people with learning disabilities and/or autism.

Main Responsibilities
  1. Provide administrative support to the Children's Continuing Care and Keyworker teams, including email management, diary organization, and data entry.
  2. Support the development and maintenance of electronic filing systems, ensuring sensitive information is kept securely and is accessible to team members.
  3. Prepare agendas, take minutes, and distribute notes of meetings, including typing up group discussions as necessary.
  4. Provide administrative support to all Keyworker team members, prioritizing tasks and managing workloads to meet deadlines.
  5. Work collaboratively with other administrators across the Integrated Care System to provide an effective network of communication teams working with children and young people with learning disabilities and/or autism.
Person Specification
  • Clear communicator with excellent writing, data entry, and presentation skills.
  • Ability to work under pressure in a busy working environment and multitask effectively.
  • Effective team working and minute-taking skills.
Qualifications and Experience
  • A Levels or equivalent level of experience (NVQ in Administration level 4 desirable).
  • Experience of arranging meetings and dealing with sensitive and confidential information.
  • Competent in Excel, pivot tables/charts, data organization, and straightforward formulae.
  • Understanding of Confidentiality and Data Protection Act.
Equality and Diversity
  • Understanding of and commitment to equality of opportunity and good working relationships.
Autonomy
  • Ability to work without supervision and prioritize own and others' workloads to meet deadlines.
Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.



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