Site Administrative Coordinator
4 weeks ago
Job Overview
The primary objective of this role is to deliver exceptional administrative support to the Site, ensuring smooth operations and effective communication. This includes meticulous management of the schedules for the Clinical Director, Lead Manager, and Matron.
Key Responsibilities
You will be responsible for the comprehensive coordination of Directorate and North Wales meetings, which encompasses room reservations, agenda preparation, and the accurate transcription of official minutes.
Additionally, you will provide a robust secretarial service to senior management within the Women's Directorate, including support for the Clinical Director, Consultant Midwife, Lead Manager, Inpatient Manager, and General Manager.
Proficiency in Welsh is preferred for this position; however, applications from both Welsh and English speakers are encouraged.
About Betsi Cadwaladr University Health Board
Betsi Cadwaladr University Health Board (BCUHB) is the largest health organization in Wales, dedicated to delivering a comprehensive range of services, including primary, community, mental health, acute, and elective hospital care for a diverse population. We are committed to fostering an inclusive environment that values equality and diversity.
We welcome individuals who are eager to embrace challenges and contribute positively to our mission.
Responsibilities in Detail
- Maintain an up-to-date understanding of the responsibilities associated with senior management roles.
- Schedule and organize meetings, ensuring all necessary attendees are invited and suitable venues are arranged.
- Oversee the electronic calendars of the Lead Manager and Matron, managing appointments, meeting bookings, and necessary adjustments based on priority.
- Ensure that the Lead Manager and Matron are well-prepared with all required documentation ahead of meetings.
Qualifications and Skills
Essential
- Proficiency in typing/word processing (RSA III or equivalent)
- GCSE A-C in English & Maths or equivalent experience
Desirable
- NVQ in Business Administration Level 2 or equivalent
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook)
Experience
Essential
- Extensive clerical and secretarial experience
- Proven track record in coordinating administrative tasks
Desirable
- Previous experience within the NHS
- Experience in establishing and managing filing and IT systems
- Ability to engage effectively with various departments and agencies
Skills and Attributes
Essential
- Strong communication skills
- Excellent organizational abilities
- Capacity to work independently
Desirable
- Ability to prioritize competing demands
- Adaptability to change
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