Data Protection Specialist

4 days ago

East Grinstead, West Sussex, United Kingdom The Emerald Group Ltd, Search and Selection Full time
About the Role

We are seeking a highly skilled Data Protection Specialist to join our team at The Emerald Group Ltd, Search and Selection. As a key member of our organization, you will play a critical role in ensuring the confidentiality, integrity, and availability of our clients' data.

Key Responsibilities
  • Data Subject Requests: Be primarily responsible for the end-to-end process of fulfilling data subject requests made under the UK General Data Protection Regulation (UK GDPR), such as subject access requests and erasure requests, as well as requests for information from other organizations.
  • Process Improvement: Build on existing internal documentation and communications regarding the data subject request process to ensure that other departments are clear about their responsibilities and that the Data Security Compliance Team handles requests in the most structured, efficient, and cost-effective manner possible.
  • Tool Development: Work with members of the team on the development and integration of tools involved in the data subject request process, such as the OneTrust Privacy Rights Automation module and other internal platforms.
  • Process Reviews: Share the responsibility to conduct reviews of existing assessment and accountability processes and work with business stakeholders to create new ones where required. Assist with the recommendation of improvements to achieve compliance and reduce risk and help to ensure the delivery of agreed recommendations.
  • Record Management: Assist with the optimisation of the above record, list, and assessment processes and the continual improvement of associated documentation.
  • Club Wide Processes: Contribute to the application of Club-wide processes such as Data Protection by Default and by Design, working with business teams and the IS department as necessary.
  • Data Security Policy: Assist in the refresh and communication of the Club's Data Security Policy set.
  • Data Protection Training: Contribute to the development and execution of data protection and data security training, awareness campaigns, and eLearning training rollouts.
  • Communication: Support the DPO in ensuring the importance of data security compliance is appropriately communicated across the Club by assisting with the production of Club communications as well as articles and guidance for the team's intranet presence.
  • Advice and Guidance: Assist with the production of well-written and carefully considered advice and guidance in response to data protection and data security enquiries, both internal and external.
  • Ad Hoc Challenges: Be willing to take on ad hoc challenges and find solutions for implementation.
  • Representation: Represent the team in meetings and for projects and initiatives, where required.
  • Industry Events: Attend industry events, conferences, and seminars to keep up to date with the threat landscape and any upcoming legislative change.
Essential Skills and Experience
  • UK Data Protection Law: Strong knowledge and experience of current and upcoming UK data protection law, e.g. the UK General Data Protection Regulation (UK GDPR), Data Protection Act 2018, Privacy and Electronic Communication Regulations (PECR) and familiarity with guidance published by the Information Commissioner's Office.
  • Data Protection Qualifications: One or more recognised data protection qualifications, e.g. UK GDPR Practitioner, CIPP/E, CIPM.
  • Data Subject Requests: Extensive experience of fulfilling data subject requests made under the UK GDPR.
  • Team Experience: Experience of working in a team where providing guidance and advice about UK data protection law to internal and external stakeholders is a primary focus.
  • Confidentiality: Proven experience in handling confidential and sensitive information.
  • Planning and Organisation: First-rate planning and organisation skills with the ability to manage conflicting priorities while meeting tight deadlines.
  • Discretion: Must have the ability to work well under pressure while maintaining discretion.
  • Communication Skills: Excellent written English coupled with clear and articulate verbal communication skills.
  • Attention to Detail: Methodical, with a high attention to detail and accuracy.
  • Motivation and Focus: Highly motivated and focused with a desire to help, use initiative, and add value.
  • IT Skills: Confident general IT skills, ideally primarily with use of Google Workspace and Adobe Acrobat Pro (see below) but as a minimum, with Microsoft Office / O365 software suites.
Desirable Skills and Experience
  • Google Workspace: Highly proficient use of Google Workspace (Gmail, Drive etc), Microsoft Office (Outlook, Word and Excel in particular) and use of the redaction tools and other key features in Adobe Acrobat Pro.
  • Information Security Best Practice: Familiar with information security best practice, e.g. Payment Card Data Security Standard (PCI DSS).

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