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Administrative Assistant

2 months ago

London, Greater London, United Kingdom Huntress Full time

Job Summary:

Huntress Search Ltd is seeking an experienced Administrator to join their busy team. As an Administrator, you will be responsible for providing administrative support to various departments, including Service, Hire, Engineering, and Sales & Operations.

Key Responsibilities:

  • Service Department:
    • Assist with the booking in and booking out of all service/repair equipment
    • Follow up outstanding service quotes and lines with manufacturers
    • Create sales orders and pass to the compliance team for quality check
    • Update Excel management reports sent to customers
  • Hire Department:
    • Pick hire equipment and liaise with Logistics and Engineering teams to fulfill hire orders
    • Complete quality checks on orders received
    • Assist with the management of the Hire fleet with the Hire Manager
    • Review stock levels to ensure the hire fleet is maintained to a satisfactory level
    • Book courier collections and follow up on any failed collections
  • Engineering Department:
    • Schedule engineering work effectively
    • Prioritize bench workload between Sales, Hire, and Service commitments
    • Maintain the support contract call out page on the Engineering TEAMS site
    • Act as Engineering H&S coordinator for COSHH and safety equipment
    • Coordinate office returns from other UK offices to track issues and deficiencies
  • Sales & Operations Department:
    • Create sales orders and pass to the compliance team for quality check
    • Maintain accurate stock records
    • Assist the Operations Supervisor with daily tasks, including property issues and purchasing

Requirements:

  • A Levels or higher in an administrative or business management subject or equivalent experience
  • Ability to pass CRB & Disclosure Scotland
  • Administrative and customer service, office management experience
  • Working knowledge of Microsoft Word, Excel, and Outlook
  • Excellent communication skills, confident, and personable
  • Ability to prioritize work and meet deadlines
  • Good literacy and numeric skills

Benefits:

  • Holiday 21 days + BH (closed at Christmas holidays to be taken during this)
  • Pension scheme
  • Medicare
  • Parking available
  • Opportunity to progress in time