Executive Assistant

1 week ago


Nottingham, Nottingham, United Kingdom Talk Staff Full time

Job Summary

We are seeking a highly motivated and experienced Executive Assistant to join our team at Talk Staff. As an Executive Assistant, you will provide administrative support to our team and business, ensuring the smooth operation of our daily activities.

Key Responsibilities

  • Provide personal administrative support to the wider team and business
  • Attend meetings and take minutes
  • Open and close files
  • Process and triage conflict searches on new files
  • Update and maintain files
  • Audio typing and produce records when required
  • Manage diaries and calendars
  • Arrange and book meetings, travel, and accommodation
  • Filing emails and attachments appropriately
  • Plan and manage business events
  • Data inputting on the CRM system
  • Process invoices and expenses
  • Handle cheque requests, as well as money in and money out
  • Ensure appropriate documentation available prior to all meetings
  • General office duties such as printing and filing

Requirements

  • Previous Executive Assistant or Administration experience
  • Ideal experience in a legal or professional services environment
  • Strong knowledge of MS Office and CRM systems
  • Excellent communication and interpersonal skills across all levels of the business
  • Strong organisational skills
  • Experience of booking complex travel arrangements
  • Ability to prioritise workload and good attention to detail

Benefits

  • £25,000 per annum
  • Full-time Monday to Friday 9am – 5pm
  • 25 days holiday plus banks
  • Pension scheme
  • Interest-free transport season ticket loan
  • Recognition awards

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